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Office Manager & EA (NewCo)

| Greater NYC Area

What is NewCo?

“NewCo” (short for “New Company”) is a new consumer-focused DTC (direct-to-consumer) start-up venture being incubated by Harry’s. Over the past year, Harry’s has identified and vetted an exciting opportunity to create a new brand and business in an underserved CPG (consumer packaged goods) category. They are now gearing up to launch and looking to hire a team to build and run the business, revolutionize another category and improve the experience of millions of people. NewCo is currently in pre-launch stealth mode and will be spun-off as an independent company before the brand launches.

About the Role

The Office Manager / Executive Assistant role is extremely broad. As one of the initial employees at an early-stage start-up, you’ll wear many different hats - from supporting team meetings to ensuring payroll and benefits are properly administered to keeping supplies in stock. Additionally, you’ll support the NewCo CEO and Leadership Team administratively (managing calendars, travel, expenses). You’ll also play a key role in helping build the NewCo culture and making it an awesome place to work. In short, this highly organized, endlessly resourceful, thoughtful person will be a jack/jill of all trades that ensures nothing falls through the cracks. You’ll not only have the unique opportunity to gain experience in helping build a company from the ground up, but you’ll have a significant role in shaping its success.

Who you are:

Because the role is so dynamic, you must possess strong business judgment and agility to handle whatever might come your way. You have a passion for organizational efficiency and effectiveness and are a natural people person that has the communication skills needed to deftly handle a wide variety of people, functions and situations. You care deeply about people and teams and want to make an impact on building culture. Importantly, you can thrive in a fast-paced, constantly changing and often ambiguous environment that is a start-up where you often need to come up with solutions or processes because it hasn’t been done before.

What you will accomplish - Office Management (70%)

  • Inventory, maintain, and stock equipment and supplies (e.g., office supplies, IT equipment, snacks/drinks).
  • Be the focal point for IT needs in the office, liaising with external IT support as required.
  • Handle invoices and supplier payments on an ad hoc basis.
  • Proactively create and improve processes, systems, and tools to optimize office functionality / efficiency.
  • Help onboard new employees and coordinate with our external HR partner (PEO) to ensure payroll and benefits are administered properly and accurately.
  • Be the cultural ambassador for the office - constantly looking for ways to make NewCo a better place to work and drive employee engagement.
  • Create meaningful and engaging celebrations and activities that align with company values and goals.
  • Support as required with Marketing, Events, PR, CX and People related needs.
  • Manage relationships with building staff and office providers.

What you will accomplish - Executive Assistant (30%)

  • Expertly manage day-to-day scheduling, coordination, and meeting logistics for the CEO and Leadership Team.
  • Ensure team is prepared for meetings and events, internally and externally. This includes soliciting agendas, drafting prep docs, creating itineraries, making reservations, printing material, taking great notes, and doing whatever it takes to ensure effective preparation and action item follow-ups.
  • Manage expense reports and travel.
  • Anticipate needs, look around corners, and provide the highest caliber of administrative support

Basic Qualifications: 

  • 2+ years of professional experience, ideally in operations or in a fast-paced executive support function with cross-functional interaction.
  • Exceptionally detail oriented: You are a perfectionist who never lets anything fall through the cracks. You close every loop, spot every error, and look around corners to make sure every detail is perfect.
  • Proactive: You’re always three steps ahead, and know how to manage senior executives to help them avoid potential pitfalls. You are solution oriented.
  • Care about workplace culture: Some people come to work to do their job – you will see the workplace as somewhere to have also fun with others and to learn/grow, and put in place initiatives that make coming to work every day a more enjoyable experience for the NewCo team.
  • Entrepreneurial and Team Player: As a small start-up team, flexibility will be key. You are willing to help with any task no matter how big or small on any given day.
  • Great communicator: You can communicate nuance effectively to anyone, and you know how to modify your style based on who you’re interacting with. Whether it’s in an email, over the phone, or in person, you know how to get things done through your ability to clearly and professionally express yourself.
  • Consistent, Reliable and Hardworking: You are endlessly reliable, trustworthy, and consistent in your ability to produce the highest quality work. Everyone counts on you.
  • Creative problem solver: There’s no sticky situation that you can’t wiggle your way out of. You can think quickly on your feet and you come with solutions.
  • Relationship builder: You are naturally able to build rapport quickly such that you become a go-to in the office as a helpful resource.
  • Proficient in G-suite. Basic skills in Excel and PowerPoint a plus.

About Harry’s & NewCo:

Harry’s Inc. started in 2013 as a grooming brand with simple, fairly priced products that delivered an amazing experience to guys every day. Since then, Harry’s expanded to the UK, transformed our grooming brand into a personal care powerhouse, and launched a women’s brand called Flamingo. Now, Harry’s vision is to build a next generation CPG company by investing in and building a portfolio of modern brands across multiple categories. 

Harry’s has identified an exciting opportunity to build a new brand and business (“NewCo”) in an underserved CPG category. They are now looking to hire a team to build and run that business, revolutionize another category, and improve the experience of millions of people. As part of the early stage team at NewCo, you will have the unique opportunity to help build a company from the ground up, but with the support and guidance of experts that have done it before and with the backing of world-class investors.

Harry’s is committed to bringing together individuals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • ScalaLanguages
    • ReactLibraries
    • ReduxLibraries
    • PlayFrameworks
    • Ruby on RailsFrameworks
    • SpringFrameworks
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • OptimizelyAnalytics
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement
    • BrazeEmail

Location

West SoHo is cool without being pretentious, convenient and accessible, and nowhere near Times Square!

An Insider's view of Harry's

What are some social events your company does?

Inspired by the Winter Olympics, we're currently holding our own Harry's Olympics. It's completely ridiculous and incredibly fun! We also have happy hours, breakfasts, lunch and learns, and team offsites. I love joining smaller groups that connect me with people I don't work with everyday.

Maia

Senior Associate, Creative Projects

What kinds of technical challenges do you and your team face?

As Harry's expands beyond razors, we are focused on building a platform that can support multiple brands, which is transforming our technical infrastructure. We're also collaborating with our data analytics team to better understand our customers, both present and future, and serve personalized and curated experiences to them.

Natalie

Software Engineer

How do you make yourself accessible to the rest of the team?

Besides working in an open office (where I’m quite literally always accessible), each week my co-founder & I speak at our all-hands meeting, allowing us to openly share what’s on our minds. We host Q&As, Fireside Chats, Lunch N’ Learns, & I co-sponsor our Women’s Employee Resource Group, where I work with folks at all levels within the company.

Andy

CEO

What are Harry's Perks + Benefits

Harry's Benefits Overview

At Harry's we're committed to providing our team with a benefits package that enhances the well-being of our employees and their family, both now and in the future. Everyone has different needs, but we are happy to have benefits such as medical, dental, vision, FSA, as well as a 401K, access to Eden Health, and a quarterly wellness reimbursement. That's not to mention our bountiful snacks and catered lunch and breakfast once a week.

Culture
Volunteer in local community
We participate in local events such as charitable races and local school events!
Partners with Nonprofits
Some of our partners include: Headstrong, which provides mental health care for military veterans and their families; Stop Soldier Suicide; CALM, and City Year.
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Our management team is a representation of our staff! We have a VP and C-Suite that is comprised of 50% women, and have hired from underrepresented communities throughout the leadership group.
Unconscious bias training
We partner with Paradigm to deliver yearly unconscious bias training, and supplement with the People team's own efforts.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Our FSAs are designed to stretch your dollars farther. These accounts trim off as much as 30% from your health care or dependent care costs because the money you put into an FSA comes out pre-tax.
Disability Insurance
Harry's automatically provides a certain level of coverage for you, plus you have the option to purchase additional insurance for yourself and your dependents.
Dental Benefits
We have two plans, one Standard and one Enhanced, with both plans covering preventative care at no cost.
Vision Benefits
Our vision plan has Warby Parker as an in network provider!
Health Insurance Benefits
We have three health plans based on your needs with varying deductibles, and no-to-moderate premium costs.
Life Insurance
Wellness Programs
We offer a variety of benefits - access to Eden Health, a Wellness Reimbursement Program, and a new fitness reimbursement program through our new medical provider.
Retirement & Stock Options Benefits
401(K) Matching
Harry's provides our 401K through Betterment. We match 2% of contributions up to 4% of an employee's annual salary.
Company Equity
Every employee is offered a standard welcome grant of equity based on their level, with vesting over a 4 year period. Additionally, we have annual continuation grant bonus programs!
Child Care & Parental Leave Benefits
Generous Parental Leave
We offer 16 weeks of paid leave for all new parents, which applies to birth, adoption, and all paths to parenthood.
Vacation & Time Off Benefits
Generous PTO
"My Time" - a flexible time-off policy that includes vacation, sick, and personal time.
Paid Volunteer Time
You have the opportunity to volunteer up to five full days per year. We also set aside 1% of sales to go back to charitable organizations and causes.
Sabbatical
A four-week, fully paid sabbatical after five years at Harry's. Unplug, unwind, and come back refreshed and ready to tackle the next big challenge.
Paid Holidays
10 company-paid holidays per year.
Perks & Discounts
Casual Dress
Our casual dress code includes jeans, our comfy Harry's hoodies, and no judgement every day of the week. Dress up, dress down, feel comfortable.
Commuter Benefits
We offer pre-tax commuter benefits through WageWorks.
Company Outings
Harry's has an annual company-wide offsite, holiday party, and other celebrations based on our big milestones!
Stocked Kitchen
Other snacks and drinks are provided, not to mention cold brew on tap.
Some Meals Provided
We provide catered breakfast every Wednesday before our company-wide Team Meeting, and catered lunch every Thursday.
Happy Hours
Join the #happyhours slack channel to plan the next casual outing!
Fitness Subsidies
We give $150 a quarter towards health and wellness.
Professional Development Benefits
Lunch and learns
Our CEO's Jeff and Andy host quarterly AMAs during lunch! In addition, other teams will share out what they're working on as various share-outs, beer & learns, and lunch & learns.
Cross functional training encouraged
Promote from within
Continuing Education stipend
We have an incredible L&D program that allows you to use a yearly stipend for continuing education or other L&D-related expenses.

Additional Perks + Benefits

The best thing about Harry's is we're constantly improving based on employee feedback. Our employee engagement survey, plus consistent feedback loops with our employees means that every year we are getting better and better. In 2019 we implemented a 401k match, more transparent People processes, an L&D stipend, and much more!

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