Office Manager (part-time)

| Greater NYC Area
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Who we are...
YOOBIC is an all-in-one digital workplace for frontline teams in retail and hospitality industries. Our mobile app gives business leaders and frontline teams the performance tools they need to communicate, learn, and work - all in one place. With streamlined communications, mobile learning, and digitized task management, YOOBIC drives operational excellence while drastically improving the frontline employee working experience. 300+ companies around the world including Boots, BurgerFi, Lancôme, Lacoste, Logitech, Peloton, Puma, Vans and Sanofi trust YOOBIC to improve operational consistency and agility, get real-time visibility into multi-location business execution, and improve their customer experience. To learn more about YOOBIC visit www.yoobic.com or follow us on LinkedIn .
Headquartered in London with offices in Paris, New York, Milan and Tel Aviv, YOOBIC has grown very quickly and doubled revenue year on year since its creation in 2014. There are now close to 200 employees worldwide, and we are looking to grow significantly over the next 12 months, especially in the US market, both in revenue and in headcount. YOOBIC is well positioned following a successful Series C fundraising round of $50m in Autumn 2021. Investors include the highly respected venture capital firms Highland Europe and Insight Partners, and YOOBIC achieved 40% growth last year and operational profitability.
Given the innovative product which customers love and our predicted growth trajectory, this is an exciting time to join YOOBIC! We are a truly multinational inclusive organisation which likes to empower its employees to achieve their goals and develop themselves along the way. There is a great sense of team at YOOBIC, and a passion for the future of work, and you will have the opportunity to quickly make an impact. We offer competitive reward packages and many employee benefits - check out our current opportunities at www.yoobic.com/careers .
What we need...
We are looking for a strong Office Manager to join the People Team. This is a vital role in managing the US and Canadian offices and the ideal candidate will possess an outstanding work ethic, be detail oriented, pro-active and have the ability to work with an assortment of tasks relating to Office Management/Talent. This is an excellent opportunity for someone looking to grow into a more advanced Generalist HR opportunity.

What you'll do...
The role will be split into 3 main parts:
Office Management

  • Handle general administration relating to the US and Canadian office.
  • Maintain the office budget and recording for all office expenses
  • Maintain and manage relationships with various 3rd party vendors (IT,Catering, office facilities team, etc.)
  • Manage office layout including all IT equipment and stationary
  • Organise team and office events
  • Ensure compliance with Health & Safety requirements in the workplace
  • Support and guide both internal employees and external candidates with travel and accommodation bookings
  • Collect, sort and distribute incoming correspondence
  • General management of the US and Canadian office (office is clean and tidy, kitchen area is presentable, coffee machine working, Covid compliant, etc.)


IT

  • Managing IT equipment for new joiners and leavers
  • Owning the on-boarding process for new starters
  • Supporting and organising on companywide meetings
  • Providing support and guidance on basic IT questions (Apple, Zoom, Gmail, Slack, etc.)


People

  • Partner closely with our People Operations Manager with the development and maintenance of HR policies and processes
  • Be responsible for the Health & Safety process
  • Maintain and update employee records and files (as required)
  • Manage our company wide communication
  • Supporting the executive team in administrational tasks


What you have...

  • Strong background in office management
  • Excellent organisation and communication skills
  • Experience of organising office based events
  • High attention to detail and pro-active approach
  • Experience of using a Mac
  • Able to travel to our New York office daily (as this is an office based position)



Please note that this role is part-time - this could be a combination of full days, morning, afternoon, etc....
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Location

Steps from Union Square, our office space is nestled on a tree-shaded block lined with cafes and restaurants. Union Square features a farmers’ market three days a week and is a great central location for commuters, as the L, N, Q, R, 4, 5, and 6 trains run nearby

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