As an Office Manager at Vimeo, you are responsible for supporting an office environment that enables Vimeo employees to do their best work. You are often the point of contact for employees, visitors and clients, and should have a passion for customer service, an upbeat attitude, and a professional, personable demeanor. The ideal candidate has impeccable organizational skills, is a creative problem-solver, and will thrive juggling multiple tasks and priorities in a fast-paced work environment. If you are a detail-oriented, energetic people person, then this is a great opportunity for you. 

What you’ll do: 

• Act as main point of contact for employees regarding office needs
• Greet visitors and communicate with employees about guest and interviewee arrivals
• Ensure new hires are set up for success, preparing their workstation and supporting them during the onboarding process
• Work with members of the HR team to develop office policies and procedures, and ensure they are implemented appropriately
• Support office-related communications, directing employees when necessary
• Track office supply inventory and order supplies when needed
• Assist with office layout planning and office moves, and identify and design opportunities for office management improvements.
• Partner with Vimeo’s IT team to ensure office and individual employee IT needs are met
• Coordinate and manage office events
• Liaise with building and facilities manager regarding office needs and issues as they arise
• Manage all incoming and outgoing mail

Skills and knowledge you should possess:

• 4+ years’ experience in reception or office administration
• Ability to learn names, faces, and processes quickly
• Strong proactive communication, articulate speaker
• Proven positive attitude and ability to interact with all levels of the business
• Ability to solve problems autonomously, knowing when to ask for help or bubble up issues
• Impeccable organizational skills and a keen eye for detail
• Experience coordinating and managing events
• Knowledge of G-Suite applications a plus