The Role

We are looking for an NYC-based part-time Office Coordinator/Manager for our NYC office for approximately 20-25 hours per week. This is an opportunity to work with a great team and elevate our office experience and team culture. The ideal candidate is highly organized, pays attention to detail, loves working with people, and is an effective communicator. Daily responsibilities include overseeing all aspects of the administration of the office and providing administrative support to senior management as time permits. This individual will also coordinate in-person and virtual events, and is expected to help foster a thriving culture for our employees. We are looking for someone with experience working with executive teams in fast-paced startup environments. 

With the exception of holidays, this person is expected to be in the office for the full day on Tuesdays and Wednesdays. There is an opportunity for this role to become full-time.

The expected compensation range for this position is $20-$25 per hour, depending on experience.  

To Join Our Team, You Should Be Excited To

• Serve as the main point of contact for all logistics around the NYC office, including vendor management, catering, office supply ordering, and coordination with the contractors outfitting and maintaining our office.
• Assist executives with the preparation of the office budget and actively manage monthly office expenses against the budget, working with the Finance team. 
• Work with our HR and Marketing teams and our Culture Committee, to coordinate onsite, offsite, and virtual events (e.g., happy hours, holiday parties, all-hands meetings, company trainings, conferences, volunteer days, etc.) and design and execute fun and creative ways to create good vibes out and for our team in the office space!
• Manage the central company phone line, greet and assist in-person visitors when they arrive at the office, and respond to any office-related needs for our employees and guests.
• As time permits, provide administrative support to the CEO, Chief Commercial Officer, SVP Partnerships, and other members of the executive team, including scheduling meetings, arranging travel, managing expense reports, and other items.

Minimum Qualifications

• 2+ years of Facilities and/or Executive Admin experience.
• A strong team player, able to work with individuals at all levels of the organization and who thrives in a fast-paced, collaborative environment. 
• Proactive, positive, and personable with excellent communication skills and an upbeat, “can do” attitude.
• Resilient, with the ability to manage multiple tasks and manage competing priorities and willingness to take on new initiative with confidence.
• Proficiency with GSuite (including Gmail, Google Calendar, Google Drive), experience working with collaboration tools (e.g., Slack, Google Meet, Zoom), and knowledge of - or willingness to learn - the software tools we use (e.g., Excel, Brex, Confluence, Greenhouse, CultureAmp, etc.).
• Creative, energetic, and committed to elevating the in-office experience by developing our culture and community.

Who are we?  

Place Exchange is on a mission to transform the entire Out of Home media channel to be truly programmatic for buyers and sellers. We're rethinking how media works in public space, and building the technology to make it happen. The average American spends 70% of their time outside of the home, and thanks to rapid proliferation of digital displays in cities, on roads, and in venues around the world, Digital OOH is one of the fastest-growing media channels 

Join our growing team as we apply our unique vision and patented technology to reshape media and advertising in the physical world around us. When you join Place Exchange, you will become a member of an industry-leading team, with a proven track-record of success, that is working on the transformation of an entire category. You will work directly with and learn from experienced leaders who will empower you to own initiatives, solve problems, and deliver real impact. This is a chance for you to be a part of an innovative, dynamic environment while also being a part of a team that cares about its community and employees.  

At Place Exchange, we celebrate diversity because we believe differences drive learning, growth, and success. We strive to create an environment with equitable experiences and inclusive opportunities for all, where everyone can show up with their true self knowing they will be valued. Our products shape the experience of the physical world, and we want our culture and organization to mirror what we would like that world to be. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, and veteran status.