Office Operations Associate at EquityZen

| Greater NYC Area
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EquityZen is an early-mid stage financial technology company, backed by leading venture and private equity investors.  Our platform enables large, private companies to deliver liquidity to their shareholders while providing investors access to invest in these proven, pre-IPO companies. Watch the short video here to learn more.

Our growing team is our biggest asset and a huge part of what makes us tick.  We are gradually returning to office life in a brand new location in the Financial District just doors away from the New York Stock Exchange.  We are looking for an enthusiastic, friendly and resourceful Office Operations Associate who takes pride in maintaining and evolving this critical part of the employee experience.

REPORTING TO VP, PEOPLE OPERATIONS, YOU WILL:

  • Maintain inventory and stock all food, snacks, drinks, office supplies and company swag; explore new vendors with an eye on cost-effectiveness as we continue to grow  
  • Plan and execute on various team events including milestone celebrations, team building events, holiday parties, and company meetings
  • Greet employees and visitors, making them feel immediately welcome
  • Serve as point-of-contact for facilities issues, working with building management and cleaning service as needed  
  • Maintain clean and efficient common areas including the kitchen and meeting rooms and maintain cleaning logs in accordance with NYC requirements.
  • Receive and distribute all mail and packages
  • Ensure new employees’ desks are supplied and ready for their arrival
  • Assist in managing invoices and vendor payments  
  • May  be asked to manage calendars and handle travel arrangements for two Founders and provide additional support for senior level team members as requested 
  • Assist the People Operations team with various other team initiatives as requested

THE RIGHT STUFF 

  • 1-3 years proven experience in office management and employee experience planning
  • Ability and willingness to work in our FiDi office Mon-Fri
  • Friendly and welcoming interpersonal skills 
  • Strong project management and organizational skills  
  • Excellent communication skills, both written and verbal 
  • Ability to gracefully manage competing priorities
  • Must be highly responsive to time-based requests 
  • Ability to maintain the utmost of confidentiality and professionalism 
  • Resourcefulness and composure in finding quick solutions to challenging situations 
  • Comfortable speaking with all levels of management and external contacts 
  • Proactive with a strong sense of ownership  
  • Belief that no job is too small to accomplish team’s goals and not afraid to get your hands dirty 
  • Proficiency in G-Suite and MS Office 
  • Ability to stand your ground with vendors if they are not providing services requested 
  • Ability to negotiate prices with vendors and venues 
  • A sense of humor and fun that is reflected in planned activities and office environment
  • Manic attention to detail 
  • Must be able to lift boxes up to 20 lbs 

*BONUS POINTS IF YOU HAVE :

  • Experience working in a growing, start-up environment
  • Experience providing executive level administrative support 
  • Creative skills that include design, writing and/or photography 

EquityZen offers a competitive salary, stock options, full employee benefits (health, dental, vision), individual professional development and wellness budget, flexible paid time off, and more! 

We are dedicated to prioritizing all employees’ health and safety during the COVID-19 pandemic and are adhering to strict protocols to protect the health and safety of all employees.


EquityZen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EquityZen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. EquityZen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of EquityZen’s employees to perform their job duties may result in discipline up to and including discharge. 


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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • DjangoFrameworks
    • TensorFlowFrameworks
    • MemcachedDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • SketchDesign
    • FigmaDesign
    • AsanaManagement
    • IntercomCRM
    • SalesforceCRM

Location

We have a new social-distance friendly space just doors from the New York Stock Exchange! Right in the heart of where good things happen for EquityZen

An Insider's view of EquityZen

What's the biggest problem your team is solving?

Our team is tackling the challenge of creating greater accessibility to Pre-IPO marketplaces. By developing technologies that streamline the process of private investing, we generate value for shareholders and investors. Additionally, by creating intuitive experiences we attract market participants with varying financial management expertise.

Shanie

Senior Front End Engineer

What are some things you learned at the company?

Since joining EquityZen, I've learned to have more of an analytical mindset when making decisions and proposing solutions. Coming from a client-facing background at a large company, tools like SQL were things I never touched or knew about. At EquityZen, we're empowered and encouraged to look at that data to make quantitative decisions.

Roy

Senior Investment Associate

What kinds of technical challenges do you and your team face?

Our team wakes up everyday and faces new challenges in a complex and ever-shifting FinTech space. We’re focused on building features that support our growing user-base, internal tooling to empower our co-workers, and attacking our technical debt head-on. We’re very proud to build performant and maintainable software that helps us scale.

Ish

Senior Back End Engineer

What are EquityZen Perks + Benefits

EquityZen Benefits Overview

Although the COVID-19 pandemic has put most of our office perks on hold, our vision and resilience of our team remain the most important perks of working at EquityZen.

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Match charitable contributions
Our Founders generously matched donations in 2020 to support our belief in the fight against racial and social injustice.
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
In these COVID times, we support each employees' individual needs.
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Some Meals Provided
EquityZen brings in a catered lunch every Friday. Cinco de Mayo? Bring on the tacos!
Happy Hours
Professional Development Benefits
Job Training & Conferences
Diversity Program
Cross functional training encouraged
Promote from within
Continuing Education stipend
Online course subscriptions available
Paid industry certifications
EquityZen ensures that everyone has the licenses and certifications they need to do their job.
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