Hi! We are Smart!

Smart is an AdTech leader created in 2001 on the belief that we can disrupt the on-line advertising industry for publishers.

Headquartered in the heart of Paris and with offices in 10 countries, Smart provides cutting-edge technologies that help hundreds of prestigious customers take back control and maximize their digital revenues with a flexible and transparent audience monetization platform.

We can rely on a unique group of 200+ Smarties focused on excellence to shape our future. They continually embrace change and overcome challenge together to make innovation happen. That means we can offer you endless opportunity to do the same and let you shape the world you want!

About the team

Our NYC team is made up of highly dedicated Smarties in roles such as Sales, Marketing, Human Resources, Service, and Account Management.  Just like you, people in the team share a passion for helping our clients to surpass their digital business goals. They grow in a demanding environment, combine technical and consultative skills and are ready to tackle the most complex challenges to empower our customers get the best of our platforms.

Primary responsibilities

As the Office Operations Manager, you’ll be responsible for managing office operations, which includes, but isn’t limited to vendor management, taking full ownership of the day-to-day office operations and ensuring high levels of organizational effectiveness and communication with all Smarties, local and globally based. 

The ideal candidate

The ideal candidate will thrive in a fast-paced environment, be detail oriented, and able to manage multiple priorities with competing deadlines. Additionally, the applicant needs to understand the importance of working as a team, and maintains a professional, confidential, and positive attitude.  Finally, the Office Operations Manager will have the ability to appreciate the diverse needs of the highly motivated team they support and can flex to meet their varying needs

Detailed Responsibilities:

• Partner with the marketing and communications team on the planning and execution of events in the US, as needed
• Assist with planning and coordination trade shows, client/partner events, sourcing and distribution of display materials and marketing materials
• Partner with global PR manager and local PR agency on ad hoc tasks
• Collaborate in the creation and distribution of marketing and PR content using tools like Pardot, Salesforce, etc
• Responsible for the administration and creation of some policies, guidelines, and processes; travel and expense policy, etc for
• Support with the pre/post contractual process; activities could include, obtaining signatures, and uploading into internal systems
• Participation in and / or preparation of conference calls
• Cross-functional partnership with internal teams such as marketing, communications, HR, legal, operations, account management, finance, and support
• Manage schedules and book travel and conferences, as needed
• Maintain office and kitchen supplies; anticipate office needs, evaluate new office products, and place orders when necessary, while adhering to budget
• Ensure operation of office equipment, order maintenance when necessary; troubleshoot malfunction of office equipment
• Manage building maintenance requests (i.e. space planning, janitorial and utilities management, etc.)
• Coordinating team meals - ordering, receiving and setting up team meals on site and making reservations for team meals off site
• Assist, as requested, with the coordination of events and team meetings,  interview scheduling, employee on-boarding and off-boarding

About you

Minimum Qualifications

• Fluent in English, proficiency in Spanish and/or French a plus
• Associates degree or Bachelor’s degree required
• Passionate to learn about the digital advertising industry
• Eager to learn while contributing to the success of the US Sales organization
• Problem-solver and multi-tasker who stay cool under pressure
• Excellent interpersonal skills (listening, writing, discussing)
• Entrepreneurial spirit and know-how to identify opportunities for improvement
• Strong analytical, organizational and time management skills
• Able to work effectively across functions/teams, team player

Extra Awesome Skills/Experience

• Previous experience working in a multinational and/or start-up environment
• Experience working with sales and or marketing teams

Why Smart?

• We are one! At Smart, we care for our people. We are certified Great Place To Work and are constantly improving our working environment. Meet the team: http://bit.ly/2i6gHsS
• Grow with us! You will work in a challenging and fast-paced profitable context with varied projects and get awesome opportunities to develop your skills and grow internally.
• Leave your mark! Smart is a human-size company. Each employee can have a direct impact on our business, customers and teams.
• Live global! You will work across countries & cultures through career path or Backpackers Program, our interoffice exchange program to boost employees’ collaboration.
• We are transparent! We speak with fact and data and have a true culture of feedback. We believe in an open world and show a strong sense of integrity both internally & externally.

Smart is an equal opportunity employer. Equal access to employment, services, and programs is available to everyone, regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.  If you require a reasonable accommodation throughout the application and/or interview process, please contact the recruitment team at [email protected]