Personal / Executive Assistant at adMarketplace

| Greater NYC Area
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About adMarketplace
With 20 years of search marketing expertise our goal is to add value to every search. On the simplest level we are the largest consumer search technology platform outside of Google and Bing. adMarketplace delivers incremental search traffic across native channels, including mobile apps, consumer sites, and browsers. Our technology enables audiences to skip search results pages and navigate directly to trusted sites in moments of intent. As well as driving incremental reach we are also market leaders in terms of privacy and performance. 

The Role
We are looking for a polished Personal/Executive Assistant to support our CEO. The ideal person will be comfortable in a fast paced work environment and handle multiple tasks seamlessly. There will be a significant amount of personal assistant responsibilities associated with this role. This person must be comfortable caring for a cat and a dog. 

What You’d Do:

  • Handling all the daily activities of the CEO both personal and professional.
  • Handling the coordination and scheduling for the CEO (daily, weekly and monthly).
  • Handling other miscellaneous personal tasks outside of the office.
  • Keeping the CEO updated on any active projects, emails, mail and other correspondence. 
  • Handling financial matters on behalf of the CEO. 
    • Keeping detailed records of all expenses on weekly basis
    • Expenses such as dinners and events should all be recorded on Calendar as well
  • Property Management- managing multiple personal properties- staff knows their expectations, house is always stocked and running smoothly (like a hotel)
  • Making all necessary travel arrangements and accompanying CEO on local travel.
    • Travel should be seamless as possible
  • House/Animal Sitting - dog and cat

What We'd Like:

  • Bachelors degree; 3+ years' experience in an executive administrative or personal assistant role
  • Ability to be proactive and take initiative
  • Prior experience working for a C-Suite executive or senior leader within a company
  • Ability to work in a fast paced environment, and ability to pivot in a moment’s notice
  • Must be able to work overtime and occasionally on the weekends
  • Highly motivated
  • Ability to multitask
  • Excellent interpersonal and verbal and written communication skills
  • Strong administrative, planning and organizational skills
  • Exercise good judgment in a variety of situations
  • Respect for confidentiality and discretion to properly handle sensitive information
  • Experience scheduling, booking and coordinating travel arrangements
  • Proven competency using MS Office applications; Outlook, Word, Excel, PowerPoint (at intermediate or advanced level)
  • Meticulous attention to detail and accuracy
  • Drivers License
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • RLanguages
    • ScalaLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • HadoopFrameworks
    • Node.jsFrameworks
    • PlayFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • AkkaFrameworks
    • MySQLDatabases
    • VerticaDatabases
    • AerospikeDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • JIRAManagement
    • TrelloManagement
    • WordpressCMS
    • SalesforceCRM
    • GrooveEmail

Location

Located just south of Times Square with tons of great lunch spots! The office is an easy commute for all with train and bus stops being close by.

An Insider's view of adMarketplace

What are some social events your company does?

Since I've started working at adMarketplace my favorite event has been the Halloween party, where we had great food and everybody dressed up! Some other events that stand out include the Holiday Ugly Sweater party and an Escape Room night! These events are a great way to get to know people across different teams.

Ciara

Content Marketing Specialist

How does the company support your career growth?

As young employees it's important for us to join a place where we can learn and grow in our careers. At adMarketplace you're on a path of becoming a better individual both personally and professionally.

Daniil

Senior Director, Supply Operations

What is your vision for the company?

To continue to create a culture that is inclusive, one that embodies growth and empowers our employees. Additionally, we want to make the employee experience the best it can be through trainings, team outings, wellness initiatives, catered lunches and much more.

Lonnie

VP, People & Talent Acquisition

What makes someone successful on your team?

Curiosity and the ability to think outside the box. Our industry is ever changing and we have a collective focus to stay ahead of the curve.

Kristin

Senior HR Manager

What are adMarketplace Perks + Benefits

adMarketplace Benefits Overview

The well-being of our employees is our top priority. We strive at adMarketplace to foster a positive work-life balance, as well as career growth and development.

Here at adMarketplace, we offer a number of benefits and perks to keep our employees motivated, engaged, and excited to have the opportunity to make an impact on the company's success.

From company outings to wellness initiatives, we pride ourselves on having an inclusive team environment.

Culture
Volunteer in local community
adMarketplace participates in coat drives, toy drives, as well as volunteering at soup kitchens and many other local community initiatives.
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Documented equal pay policy
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
adMarketplace's 401(k) retirement plan offers a broad selection of stocks, bonds and international index funds to choose from.
401(K) Matching
adMarketplace provides employees with a 401(k) matching plan managed by Slavic. We match 25% of contributions up to $2,000 per calendar year.
Company Equity
adMarketplace offers stock options to all employees through its employee profit sharing program, including vesting over a three-year period.
Employee Stock Purchase Plan
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
adMarketplace offers pre-tax commuter benefits for all employees, as well as a bike membership with Citi Bike.
Company Outings
Game Room
Our game room includes Ping Pong, Pool Table, Foosball, Darts.
Stocked Kitchen
adMarketplace has a fully stocked kitchen including unlimited snacks, coffee, tea and all the Snapple you can handle!
Some Meals Provided
We provide a free catered lunch for all employees on Fridays (check out #FoodFriday on our Instagram @adMarketplace)!
Happy Hours
Pet Friendly
Bring your dog into the office on Fridays!
Recreational Clubs
adMarketplace sponsors office sports leagues through Zog Sports. Beach volleyball and dodgeball champs!
Fitness Subsidies
We provide our employees with discounted memberships to fitness services such as Crunch Fitness, New York Health & Racquet Club, New York Sports Club and ClassPass.
Professional Development Benefits
Job Training & Conferences
adMarketplace offers employees professional development opportunities like onsite training courses and the ability to attend job related conferences and seminars.
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Time allotted for learning
Online course subscriptions available
Customized development tracks
Paid industry certifications

Additional Perks + Benefits

We pride ourselves on fostering a safe and healthy work environment for all employees. We continue to build on our wellness initiatives including health fairs, flu shots, and on site doctor visits.

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