Senior Administrative Assistant
iCapital Network is powering the world’s alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients. iCapital services approximately $70 billion in global client assets invested in close to 750 funds across more than 125,000 underlying accounts.
iCapital was named Solutions Provider of the Year at the 2020 MMI/Barron’s Industry Awards and selected to the 2018, 2019 and 2020 Forbes FinTech 50, a list of the top 50 innovative financial technology companies that are transforming finance through technology.
About the Role
We are seeking an Senior Administrative Assistant to provide support to multiple team members.
Responsibilities
- Providing support to visitors/clients on behalf of the team
- Phone management
- Calendar / Travel / Expense Management
- Developing and maintaining filing systems
- Conference room management
- Contributing to team effort by accomplishing all related special projects as requested
- Anticipate the needs of the before and during each workday, including meetings, communications and tasks
- Manage calendars to ensure a productive and positive workflow to the day's activities
- Extensive and heavy scheduling, monitoring, and prioritizing of the day-to-day incoming communication and requests for time
- Coordinate internal and external meetings, logistics, agendas and communications
- Stay up-to-date on company happenings and priorities and keep your finger on the pulse of the organization's needs
- Resolve expenses monthly
Candidate Profile
- 5+ years of experience
- Personable and able to communicate across all levels of an organization
- Organized and detailed oriented but able to see the big picture
- Intelligent and quick learner, high level of integrity, self-confident and clear thinker
- Demonstrate ability to juggle and prioritize multiple tasks and projects simultaneously and successfully
- Discreet with excellent judgment while handling highly confidential information
- Extremely organized and detail oriented
- Hard working with a "no task is too small" attitude
- Enjoy working in a fast-paced and ever-changing environment
Benefits
iCapital offers a comprehensive benefits package that includes a competitive total compensation program consisting of salary, equity for all full-time employees, annual performance bonus, and an employer matched retirement plan; generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling; and generous paid time off (PTO) featuring unlimited sick time and parental leave.
While we are currently working remotely due to COVID-19, this position will be based in our New York City, NY office. As we plan to re-enter our offices in 2021, iCapital will offer most employees the flexibility to work remotely one to two days a week. Every department has different needs, and some positions will be designated in-office jobs, based on their function.
For additional information on iCapital Network, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc
iCapital Network is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.