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Workplace Operations Coordinator

| Greater NYC Area

We are currently seeking a Workplace Operations Coordinator to join our growing team in the New York office. The successful candidate will be enthusiastic about providing excellent customer service and have a welcoming front end disposition with the skill set for back end execution. The Workplace Operations Coordinator will report to the NY Workplace Operations Manager.

What you’ll do:

  • Support the NY Workplace Operations Manager with day to day operations of the NY office 
  • Help with managing corporate apartments
  • Manage office coordination duties such as reserving conference rooms, liaising with building management for facilities’ needs, visitor registration, employee updates, security procedures, scheduled vendors and projects, front desk coverage as needed
  • Prepare conference rooms for meetings; partner with IT to troubleshoot equipment as needed
  • Maintain office supply and pantry inventory, placing new orders on prescribed schedule or as needed
  • Assist with coordinating weekly lunch delivery; Assist EAs with ordering lunches for Executives/guests in office as needed
  • Maintain a productive workplace environment by organizing kitchens & storage rooms, and proactively communicating with other team members to solve for new ways of improving current organization systems.
  • Maintain positive vendor relationships such as office food programs, office supplies and amenities. Monitor vendor performance to ensure they are in compliance with IAS standards
  • Assist in execution of meetings & social office events, including catering logistics & basic A/V coordination, room setup, etc..
  • Assist with administrative tasks such as calendaring, mail distribution and maintaining inventory of team supplies and office assets
  • Support the on-boarding of new hires which includes creating badges and preparing desks for new hires
  • Regularly conduct walkthroughs to ensure a safe and hospitable working environment; consistently on the lookout for reactive needs as well as opportunities to improve the workflow of the office space
  • Assist with desk moves and floor move coordination

Who you are and what you have:

  • Ability to lift 40 lbs
  • A strong work ethic and problem-solving skills 
  • Strong organizational and time management skills; the ability to multi-task in a fast-paced environment
  • 1-2 years of experience in a reception, office coordination, facilities coordinator or administrative position
  • Strong computer skills with experience with Google Suite (Gmail, Calendar, Sheets, Slides) and video conferencing systems (we use Blue Jeans)
  • A detail-oriented approach to your work
  • Customer centric; enjoys interacting with people
  • Self-motivated and proactive problem solver; Ability to work autonomously and collaborate with immediate and external teams
  • Technically apt; ability to learn new systems and technical tools
  • Sense of urgency; respond to requests quickly and with accuracy
  • Clear and articulate communication, both verbal and written
  • Must be available for occasional overtime

About Integral Ad Science

Integral Ad Science (IAS) is the global market leader in digital ad verification, offering technologies that drive high-quality advertising media. IAS equips advertisers and publishers with both the insight and technology to protect their advertising investments from fraud and unsafe environments as well as to capture consumer attention, and drive business outcomes. Founded in 2009, IAS is headquartered in New York with global operations in 17 offices across 13 countries. IAS is part of the Vista Equity Partners portfolio of software companies. For more on how IAS is powering great impressions for top publishers and advertisers around the world, visit integralads.com.

Equal Opportunity Employer:

IAS is an equal opportunity employer, committed to our diversity and inclusiveness. We will consider all qualified applicants without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. We strongly encourage women, people of color, members of the LGBTQIA community, people with disabilities and veterans to apply.

To learn more about us, please visit http://integralads.com/ and https://muse.cm/2t8eGlN

Attention agency/3rd party recruiters: IAS does not accept any unsolicited resumes or candidate profiles. If you are interested in becoming an IAS recruiting partner, please send an email introducing your company to [email protected] We will get back to you if there's interest in a partnership.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • KotlinLanguages
    • PythonLanguages
    • RLanguages
    • ScalaLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • CassandraDatabases
    • HBaseDatabases
    • HiveDatabases
    • MemcachedDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • RedisDatabases
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • Aha!Management
    • ConfluenceManagement
    • JIRAManagement
    • SmartsheetManagement
    • WordpressCMS
    • InsightlyCRM
    • SalesforceCRM
    • Campaign MonitorEmail
    • MailChimpEmail
    • MarketoLead Gen

Location

IAS is based in the West Village, a quiet neighborhood with charming, iconic New York vibes just steps away from the Hudson River.

An Insider's view of Integral Ad Science

What are some social events your company does?

In every city IAS operates in, we have a fantastic summer party and winter holiday party every year. We have happy hours hosted by different teams once a month, and every Friday we have a catered lunch from a great restaurant in the area for the whole office.

Steph

Internal Communications Associate

What makes someone successful on your team?

Success at IAS is built on raising your hand, diving in headfirst, and getting things done. IAS values curiosity, innovation and big thinking. We are results-oriented and move at high velocity as one team.

Steven

Talent Operations Manager

How do you make yourself accessible to the rest of the team?

I have always been a big believer that feedback is a gift. I encourage our employees at IAS to send me ideas directly so that I can hear directly from our employees. I’ve heard some really great ideas already. We actually changed our parental leave policy within the first few weeks I was here because of notes I received from the team.

Lisa

Chief Executive Officer

How has your career grown since starting at the company?

I get a lot of support from my direct manager, and from other managers that have helped me shape my own position and career trajectory based on things that interest me. Within 6 months I was able to shift what I was working on and take on new responsibilities on the specific areas I was interested in.

Khemi

Product Manager, Proprietary Platforms

What are Integral Ad Science Perks + Benefits

Integral Ad Science Benefits Overview

We want our employees to stay happy, healthy, and inspired. At IAS, we offer unlimited PTO, comprehensive health insurance, employer 401k match, and much more - from an employee volunteer program to happy hours and snacks in the office.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Highly diverse management team
Unconscious bias training
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Our game room includes Pool Table, Video Games.
Stocked Kitchen
Some Meals Provided
Happy Hours
Recreational Clubs
Fitness Subsidies
Professional Development Benefits
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes ___.Our mentorship is part of our Manager Program and Internship Program.
Time allotted for learning
Online course subscriptions available
Customized development tracks
Paid industry certifications
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