Administrative Assistant, Product

| Greater NYC Area
Sorry, this job was removed at 11:09 a.m. (EST) on Monday, June 25, 2018
Find out who's hiring in Greater NYC Area.
See all Product jobs in Greater NYC Area
Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

About LearnVest
LearnVest is redefining the American approach to personal finance. Our planners leverage financial technology to create simple, affordable, realistic plans for anyone who wants to feel confident about their money and optimistic about the future.  Since launching in 2010, LearnVest has been one of the premier financial technology companies in the country, helping thousands of people make progress on their financial goals.  

LearnVest was acquired by Northwestern Mutual in 2015 and is now scaling its technology and personal finance approach to help millions of people across both the LearnVest and Northwestern Mutual brands.  

Description

An Administrative Assistant III is a senior administrative assistant position that is expected to complete work with limited to no direct supervision required. You will be responsible for supporting 2 senior members of the Product Management team, reporting to our VP of Product Management.

This role requires a high attention to detail, ability to manage multiple calendars, set up meetings, room bookings, travel/expenses, create reports, coordinate with other departments/assistants, have a strong backbone with a parental mindset, tech savvy, have fun, and be a proactive problem solver who is forward thinking.

We are looking for an energetic individual who is ready for a challenge and is inspired by our company’s mission. The ideal individual must be able to exercise good judgment in a variety of situations and possess strong written and verbal communication skills. This person will have a comprehensive mastery of administrative tasks, organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

  • Manage day-to-day scheduling of internal meetings and space coordination for the leaders
  • Coordinate travel arrangements
  • Coordinate team lunches with outside locations or vendors
  • Ensure visitors are met and delivered to the appropriate location
  • Coordinate offsite meeting arrangements and/or meals for lunch or dinner meetings
  • Accept/decline meetings for principal, re-schedule meetings, coordinate with A/V and Facilities for larger meetings.
  • Manage credit cards and expenses
  • Assist with decks and/or meeting materials as needed (in PowerPoint, paper handouts, and may submit special printing requests)
  • Coordinate Special Projects as assigned by the principal(s) 
  • Onboarding/offboarding (main contact for phone, IT, HR, etc.), participate in space planning meetings
  • Submit facility tickets for principal
  • Act as the main point of contact for departmental moves
  • Special workshops or training events, coordinate and plan large internal luncheons, post presentation materials and share agendas to attendees of routine division or departmental meetings

Requirements

  • A minimum of three years of recent significant administrative and/or project experience
  • Experience supporting multiple people simultaneously at an executive level
  • Can understand the broader business purpose of tasks assigned for execution
  • Demonstrated superior verbal and written communication skills
  • Ability to maintain strict confidentiality in handling materials and sensitive information discretely, while exercising tact and diplomacy in dealing with others
  • Proven ability to apply good judgment in making independent decisions and coordinating information
  • Demonstrated ability to handle and manage multiple priorities. Proven ability to work independently and with an initiative in completing and coordinating numerous work assignments, while meeting multiple deadlines that may change
  • High degree of personal organization, professionalism, self-motivation, and integrity
  • Strong teamwork orientation with the ability to share responsibilities and interact harmoniously with co-workers and others from across the Company
  • Proficiency in the latest version of MS Office Suite required
  • B.A. or B.S. preferred but not required

Benefits

  • Fully stocked snacks, beer fridge, cold brew kegs, frequent catered lunches, company dodgeball team, and whiskey hours
  • Tuition reimbursement, commuter plans, and paid time off
  • Highly competitive compensation that include base salary plus bonus
  • Medical/Dental/Vision plans, Matching 401(k), pension program
Read Full Job Description
Apply Now
By clicking Apply Now you agree to share your profile information with the hiring company.

Location

41 East 11th Street, 2nd Floor, New York, NY 10003

Similar Jobs

Apply Now
By clicking Apply Now you agree to share your profile information with the hiring company.
Learn more about LearnVestFind similar jobs