Oversee team’s execution of office management and office maintenance processes, office space upkeep, common facilities use, office supplies inventory, kitchen pantry and snacks inventory, trash and recycling, incoming and outgoing mail / packages / deliveries management, conference room bookings management, security access, etc. for New York headquarters office.
Support branch offices and Workplace needs and team staff in Washington DC, Seattle, WA, Bozeman, MT and London, UK, and Dublin, Ireland as needed.
Plan and execute creative, memorable employee-focused in-office and offsite events including lunches, parties, happy hours, holiday events, and other employee-focused events that help cultivate the Dataminr office experience and office culture.
Project manage Workplace team office projects (e.g. furniture installations, seating plans, new hire onboarding, desk moves, repairs and maintenance projects, etc.).
Manage business vendor accounts and business vendor relationships (e.g. air conditioning company, office supplies vendors, catering vendor, cleaning service, etc.) including sourcing new vendors, negotiating contracts, and managing invoices and payments.
Oversee daily all-staff meal catering service vendor accounts, including menu planning, budget management, portioning and consumption statistics, etc.
Serve as lead point of contact between Dataminr and building management office and building superintendent, which may include coordinating repairs, fire safety team volunteers and fire drills, and certificates of insurance.
Organize internal logistics and processes associated with the daily operations of the office.
Refine and develop office management and office maintenance processes.
Process monthly team expenses reports and track expenses to project budgets and vendor budgets.
Receive incoming employee requests, executing and/or delegating appropriately and as needed to Workplace team to ensure timely and effective completion.
Manage, train and cultivate Workplace team including Front Desk Associate and Office Coordinators globally.
Assist the Senior Director of Real Estate & Workplace with office space build-outs, renovations, office relocations, and furniture projects.
Travel to branch offices occasionally, if/as needed.
Work occasional evening and/or weekend hours, if/as needed for occasional after-hours events and projects.