Billing Specialist
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JOB SUMMARY: Assist in all Billing/Accounts Receivable functions.
DUTIES:
- Bill digital and production sales invoices (monthly and ad hoc)
- Reverse invoices and issue credit memos when deemed necessary
- Facilitate fast, accurate and effective bill processing as per request received
- Inspect the values written on the bills and ensure calculated amount is correct
- Responsible for the billing and receivable postings in Microsoft Dynamics AX
- Responsible for timely and accurate postings of cash receipts
- Responsible for initiating regular follow ups throughout month to ensure and expedite receipt of payments.
- Make regular and routine account reviews for reconciliations via aging reports
- Send payment demand emails and make customer calls when necessary
- Review problematic accounts with Director as needed
- Regular communications and interactions with internal departments and clients
- Assist in problem solving and resolutions as deemed necessary
- Research short paid invoices and follow up for payments
- Research unapplied cash for application approval or possible refund
- Provide Director with information relating to issues as they arise
- Provide assistance during the yearly and half-yearly audits by pulling required records needed for submission
- May be required to make physical bank deposits at local branch
EXPERIENCE / EDUCATION:
- Bachelor’s Degree in accounting, finance or business administration preferred
- 3+ years billing experience required
- General accounting experience a plus
- Working knowledge of Dynamics and Salesforce a plus
- Proficient in Microsoft Office suite including Word, Excel, Visio and PowerPoint
- Advanced knowledge of Excel and key functions (v-look-up, pivot tables)
- Excellent verbal and written communication skills
- Self-motivated with strong organizational/prioritization skills and ability to multi-task with close attention to detail and work in a fast paced environment
- Excellent analytical and problem solving skills
- Excellent time management skills
- Proven ability to work effectively under pressure & meet deadlines
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