Legal Assistant - Paralegal

| New York

The Opportunity:

Shutterstock is seeking a Legal Assistant-Paralegal to work closely with the other members of the Legal Department, providing support to the Company’s corporate functions and business operations.  

Responsibilities:

  • Manage and maintain digital and hard copy filing systems, including contract database and shared drives. Develop best practices for records management.
  • Track legal matters and transactions from inception through deadlines, renewals and conclusion to signature, including preparing documents for signature
  • Support IP team with IP prosecution and management of trademark, patent and copyright dockets.
  • Provide significant and substantive assistance in various general corporate matters, including entity formation, entity dissolution, entity foreign qualifications and DBAs, filing and maintaining licensure, and liaising with tax department.
  • Maintain a library of pre-approved form documents, contract clauses, templates, and historical documents, and add or revise material as needed.
  • Create and deliver initial drafts of form agreements including NDAs, vendor and supplier contracts and independent contractor agreements.
  • Update and manage workflows, including prioritizing requests and ensuring deadlines are met, including managing legal project queues in project management system.
  • Review and process legal invoices; work with vendors and internal accounts payable and procurement departments to manage timely payments; manage and maintain e-billing system; track legal expense budget and reconcile monthly legal invoices
  • Assisting with global department-wide communications and activities.
  • Assist with other tasks and projects on an as-needed basis


Requirements:

  • Must be highly detail-oriented, possess exceptional writing and organizational skills and be comfortable representing legal department interests while liaising with stakeholders in other departments
  • Minimum of 3 years experience in a legal assistant or paralegal position; prior experience with IP docketing or corporate filings preferred but not required.
  • Must be responsive and flexible to a variety of business needs, while managing multiple priorities, and adapting quickly to change
  • Results-oriented, entrepreneurial approach- resourceful, ability to problem-solve
  • Advanced proficiency in Microsoft Office, with ability to navigate Google Apps and cloud-based storage (i.e., Box).
  • Experience with Salesforce and databases, preferably a CMS solution, strongly preferred.
  • Notary Public license and/or knowledge of foreign authentication process a plus.
  • Knowledge of copyright and trademark, International tax and intellectual property laws preferred- otherwise, strong interest in law/ learning
  • High level of integrity and ability to maintain and protect confidential information
  • Self-starter, able to work independently

About Shutterstock:

Shutterstock, a global technology company, has created the largest and most vibrant two-sided marketplace for creative professionals to license content - including images, videos and music - as well as innovative tools that power the creative process. 
The company has expanded its portfolio to include Bigstock, a value-oriented stock media agency; PremiumBeat, a curated royalty-free music library; Rex Features, a premier source of editorial images for the world's media; and Webdam, a cloud-based digital asset management platform for businesses, as well as Offset, a high-end image collection.

For more information, please visit www.shutterstock.com and follow Shutterstock on Twitter and on Facebook.

Equal Opportunity Employer, M/F/D/V 

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Location

350 5th Avenue, New York, NY 10118
350 5th Avenue, New York, NY 10118
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