We are seeking a super star Executive Assistant to work with our creative team, assisting our SVP of Content, Programming & Marketing.

As a member of our team, you will:

• Directly assist all of the administrative needs of the SVP of Content, Programming & Marketing
• Admin responsibilities include, but are not limited to: maintaining the SVP’s calendar, booking conference rooms, setting up meetings, directing calls, booking travel, running errands, shipping, corporate gifting, and taking meeting notes
• Assist in the preparation of materials related to business reviews with major & indie labels 
• Assist in the preparation of materials related to industry relations partner updates, label roadshows, department meetings & more
• Pull promotional performance reports for various industry relations partners on an ad hoc basis
• Update documentation & reporting on all Vevo Originals 
• Regularly prepare presentations and various internal reports
• Aid in events and on-site talent support as needed
• Help oversee the department-wide intern selection process and serve as an additional resource throughout the internship term 
• Assist Content & Programming sub-departments on miscellaneous assignments

Requirements:

• 1-2 years experience as an Assistant or Coordinator, preferably in Entertainment or Media
• Proficiency in Microsoft PowerPoint & Keynote is strongly desired
• Strong skills in Excel and all of Microsoft Office Suite
• Experienced in creating corporate decks that align with a company’s branding
• Excellent organizational and proactive problem-solving skills
• Diplomatic communication skills and strong decision-making ability whether in-office or working remotely
• Excellent follow-up and follow-through skills, including the ability to respond to emails promptly
• Able to work independently and multi-task
• This is a hybrid position - the candidate must be able to work in the NY office 3x a week
• Flexibility with office days - as determined by the SVP of Content, Programming & Marketing week-to-week
• Willing to work flexible hours
• Experience exercising discretion and confidentiality with sensitive company information
• Having attended a top college/university's music program a plus - not a prerequisite