Since launching in 2010, LearnVest has been one of the premier financial technology companies in the country, helping thousands of people make progress on their financial goals. LearnVest was acquired by Northwestern Mutual in 2015 and is now scaling its technology and personal finance approach to help millions of people across both the LearnVest and Northwestern Mutual brands. 

Description

We are seeking an exceptional Executive Assistant to manage and coordinate the business affairs of our CTO & Head of Data. You will be responsible for supporting two executives who oversee technology for both LearnVest and Northwestern Mutual. We are seeking a trustworthy, detail-oriented person, who is constantly seeking to improve the workflow of the team. This person needs to be a star: forward thinking, motivated, very thorough and passionate about creating the most productive environment possible.

The role offers the opportunity to be exposed to a wide range of senior stakeholders at a Fortune 100 company. The position requires an understanding of the business and a strategic mindset within Financial Planning and Life Insurance sector. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

We are looking for an energetic individual who is ready for a challenge and is inspired by our company’s mission. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication skills. This person will be a subject matter expert with administrative tasks, organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

Responsibilities

• Manage day-to-day scheduling of internal meetings for the CTO & Head of Data (including team meetings and ad hoc 1:1s) and partner with the Executive Assistant to the CEO and/or the Office Manager when necessary
• Coordinate all travel and external meetings for the CTO & Head of Data
• Prepare necessary materials for all meetings (including relevant bios for attendees)
• Management of expenses and credit card management
• Helping out with personal assistant functions
• Prepare decks and/or meeting materials as needed

Requirements

• Minimum of three years Executive Assistant or Office Administration experience
• Experience supporting multiple people simultaneously at an executive level
• Extremely tech-savvy and the ability to work with Gmail, Google Calendar, and non-Microsoft Office products
• Stellar communication skills and desire to interact with internal and external partners
• Extreme attention to detail and experience multitasking
• Ability to maintain order in a fast-paced environment with many moving parts
• Must be a team player and be flexible working cross-functionally between teams/departments
• Must have a proactive mindset and strategic mindset to foresee/resolve issues
• B.A. or B.S. preferred but not required

Benefits

• Fully stocked snacks, beer fridge, cold brew kegs, frequent catered lunches, company dodgeball team, and whiskey hours
• Tuition reimbursement, commuter plans, and paid time off
• Highly competitive compensation that include base salary plus bonus
• Medical/Dental/Vision plans, Matching 401(k), pension program