Artivest is seeking an energetic Office Manager to join its team. You will step in and have immediate impact on the day-to-day operations of our very busy and beautiful office in Flatiron. To succeed in this role, you must have excellent judgment, exceptional communication skills, demonstrate high level of professionalism, and be able to handle multiple projects with a high level of accuracy. We are looking for a team player who is committed to maintaining a collaborative and supportive environment, loves solving problems, and thrives in an all-hands-on-deck culture. You will work closely with many members of the team in a fast-paced, ever-changing environment.
As a fast-growing team of best-in-class financial and technology professionals, NYC-based Artivest connects leading hedge fund and private equity firms with the wider audience of investors seeking access to the highest quality alternatives. Our core mission is to provide insight and access to exceptional investing.

Who You Are

• Go-getter with team-focused attitude
• Hands-on problem solver, great at follow-through and delegating when necessary
• Strong sense of project ownership
• Understand the nature of the start-up environment
• Flexible and able to collaborate with various personality types and to handle fluctuating priorities with efficiency and accuracy, responding to and anticipating team needs
• Enjoy working in an open floor environment (no cubicles or offices)

What You've Done

• 4 year Bachelor's degree
• Minimum 1-2 years prior experience in Administrative or Office Management role

What You'll Do

• Allow the Artivest team to be constantly in the flow, maintaining an environment where each member can maximally focus on their roles
• Serve as point person for all building management issues, liaising with multiple service providers and monitoring service levels. Work with IT Manager to ensure that security, Ring Central phone and HVAC systems and other facilities-related services are in working order at all times
• Manage existing floor plan and facilitate any office changes, build-outs, moves, maintenance projects as needed
• Prepare and submit monthly expense reports on a timely basis and collaborate with Director of Finance on budgeting and bookkeeping matters
• Manage office/maintenance/snack supply inventories and ordering
• Organize and plan team events in collaboration with Team Operations including: weekly team lunches, bi-weekly happy hours, annual corporate retreats, team off-sites, etc.
• Assist with onboarding new employees by ordering furniture and supplies, setting up new workstations, securing building access cards, etc.
• Manage Reception and other Office staff, assist with scheduling, administrative and operational support, and provide coverage for front desk on an as-needed basis

This a full-time position in New York City. Please use your cover letter to tell us why you would like to join our team.