Administrative Assistant, Career Catalyst

What You’ll Do 

The Foundation for California Community Colleges is seeking an individual to join our Career Catalyst program. As an employer of record service, Career Catalyst provides human resources and payroll services for work-based learning while partnering with a diverse network of clients. Work experience learning creates opportunities for students to develop, practice an,d demonstrate employability skills. In this role, the Workforce Development Administrative Assistant will facilitate hiring, time tracking, terminations, and payroll processes that enable employees to learn outside the classroom while earning a wage.

Under the direction of the Senior Manager, this Administrative Assistant position represents an exciting opportunity for an individual with robust attention to detail and problem solving skills to provide administrative support to resource development activities and special projects. The ideal candidate is a quick learner, strong performer, and collaborative team player who is passionate about their own work and the team's success, and takes pride in successful outcomes.

•  Administrative    support    for    Career    Catalyst    Service,    including    monitoring    the    Salesforce    ticketing system,    performing    password    resets,    tracking    and    auditing    employment    and    worksite    documentation    , and    assisting    with    client    and    employee    training.

•  Accurately    and    effectively    enter    data    and    audits    the    integrity    of    that    data    in    Salesforce    and    Workday platforms.    Generates    reports    as    necessary.

•  Administrative    support    for    internal    and    external    meetings,    including    complex    scheduling,    regular monitoring    for    schedule    conflicts,    meeting    preparation    (including    preparing    agendas    and    coordinating agenda    contributions    from    staff    members),    detailed    note    taking,    and    meeting    follow    up    (includingtracking    action    items,    sending    reminders,    and    scheduling    follow    up    meetings).

Attributes for Success  

•  Relevant    AA/AS,    certifications,    or    equivalent    work    experience

• Minimum    of    12    months    work    experience    in    an    administrative    capacity    in    an    office    environment. 

•  Excellent    record    in    customer    service    required.

• Familiarity    with    human    resources    hiring,    payroll,    and    termination    processes    preferred.

• Experience    with        Salesforce    preferred

• We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better 

• Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals 

• FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency 

• We are committed to professional development with an emphasis on shared leadership, to ensure growth for employees and the organization overall 

What we Offer 

FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.  

Benefits 

• Competitive compensation, generous PTO, and paid holidays  

• Medical, dental, and vision plans, Flexible Spending Accounts, Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings 

• CalPERS retirement program and optional 403(b) and 457 Retirement plans 

• Carrot reproductive health and fertility support  

• Tuition reimbursement 

• Public Service Loan Forgiveness certified employer  

To see the full job description, please email [email protected].