Administrative Assistant, Lindemann Young Artist Development Program

Primary Responsibilities

Administrative tasks such as filing, data entry, email and phone correspondence, calendar appointments, and departmental communications.
Compose, distribute, and maintain daily and weekly Lindemann Program schedules, including tracking of artist releases, faculty availability, AGMA rehearsal schedules, and cancellations. This is currently done via a custom software platform, for which this role serves as administrator.
Input and track payroll and finance data for Artists, Employees, Contractors, Faculty, and Staff, including tracking of union contracts, processing reimbursements, and updating budget.
Maintain Artists’ professional materials and compile and edit texts, translations and other program assets as needed.
Oversee social media operations for the program in coordination with the Met’s Communications and Graphics teams. Capture and create content, maintain digital assets for archival and current season use.
Assist in planning and tracking LYADP Special Events and external engagements, including preparing texts and translations. Provide production support as needed.
Assist in coordinating auditions, master classes, and external engagements, including scheduling, arranging travel, proctoring operations, and communicating logistical details.
Compiling and organizing materials for visa petitions of international artists.
Other administrative tasks, as assigned by the Lindemann staff.

Skills and Qualifications

1-2 years prior administrative experience with demonstrated ability to prioritize and self-direct projects.
Excellent written, verbal, and interpersonal communication for all aspects of the LYADP in a professional and discreet manner.
Strong computer skills, including Microsoft 365, Google suite, Adobe Creative Suite including InDesign, Canva, website and database management, standard social media platforms, and willingness to learn new software applications as needed.
Great attention to detail, taking pride in task completion with consistent accuracy.
Knowledge of the opera industry and repertoire is required.
Fluency or working knowledge of foreign languages is preferred, especially Italian, German, French, and Russian.
Strong verbal and written communication skills and proficiency with math, accounting, and spreadsheets.
Ability to work with many personality types and maintain good humor, poise, discretion, and professionalism in a fast-paced work environment
Flexibility to work extended hours including nights and weekends, on occasion

Physical Demands

Regularly required to sit, talk, and hear
Frequently required to use repetitive hand motion and to stand, walk, reach, bend
Occasionally required to lift up to 20 pounds.