Provide receptionist and general administrative support for the New York office, including greeting clients, answering calls and emails, scheduling conference rooms, managing supplies and mail, preparing and filing documents, coordinating events and onboarding logistics, and supporting partners and team members to ensure smooth daily operations.
Description
Navolio & Tallman LLP is seeking a highly organized and professional Part-Time Administrative Assistant to support our New York office. We are looking for someone who takes pride in creating a welcoming and efficient office environment while ensuring day-to-day operations run smoothly. This position is ideal for someone who enjoys wearing multiple hats, staying organized, and serving as the first point of contact for visitors, clients, and team members.
We firmly believe that the success of our firm is directly dependent on the success of our people, which is why we strive to cultivate an engaging environment that exemplifies our firm values. We have even been named Accounting Today’s “Top 100 Best Accounting Firms to Work for” for multiple years and was also ranked 9th in the entire nation by Accounting Today’s “Best Firm for Women to Work For” for 2022!
Schedule
- Part-Time
- Monday through Thursday
- 8 AM – 12:00 PM or 12:00 PM – 4:00 PM
- In-office position in our New York office
Work Environment
- Fast-paced and collaborative professional environment
- Frequent interaction with employees, clients, and vendors
- Requires strong organizational skills and attention to detail
- Ability to prioritize tasks and adapt to changing needs
Position Responsibilities
- Serve as receptionist for the New York office
- Greet clients and visitors, ensuring a welcoming and professional experience
- Answer and direct incoming phone calls and emails
- Manage conference room scheduling and meeting preparations
- Maintain office organization, appearance, and common areas
- Coordinate office supplies, equipment, and vendor relationships
- Receive, sort, and distribute incoming mail and packages
- Assist with document preparation, scanning, filing, and recordkeeping
- Coordinate staff lunches, office events, and employee celebrations as needed
- Support onboarding logistics for new hires, including workspace preparation and office orientation
- Provide general administrative support to partners and team members
- Help ensure smooth day-to-day office operations
- Demonstrate a commitment to continuous learning, adaptability, and flexibility by embracing new responsibilities, processes, and changing business needs.
Requirements
- 2+ years of administrative, office coordinator, receptionist, or executive support experience preferred
- Professional demeanor and excellent customer service skills
- Strong organizational and time management abilities
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams)
- Experience managing competing priorities and deadlines
- Ability to work independently and proactively identify office needs
- Reliable, detail-oriented, and committed to providing exceptional support
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