Provides remote administrative support by managing inboxes, calendars, documents, digital records, meeting follow-ups, expense reports, onboarding paperwork, and task deadlines. Serves as an internal point of contact, coordinates across time zones, tracks risks, and ensures accurate, timely completion of administrative requests while handling confidential information discreetly.
The Administrative Assistant is the operational backbone of a distributed team. You’ll keep schedules, communications, and documents organized so that colleagues can focus on their core work. This role suits someone who is dependable, proactive, and comfortable working independently without in-person oversight.
Key responsibilities
- Manage shared and individual inboxes: triage, respond to routine inquiries, and escalate time-sensitive items
- Schedule and coordinate meetings across multiple time zones, including agendas, invitations, and reminders
- Prepare, proofread, and format documents, reports, spreadsheets, and presentations
- Maintain organized digital filing systems, shared drives, and internal records
- Take meeting notes and distribute action items, then follow up to confirm completion
- Process routine administrative requests such as expense reports, document approvals, and onboarding paperwork
- Serve as a first point of contact for internal questions and route them to the right person
- Track deadlines and project tasks, and flag risks or delays early
Required qualifications
- 1+ years of administrative, office support, or similar experience
- Proficiency in Microsoft 365 or Google Workspace (email, calendar, documents, spreadsheets)
- Excellent written and verbal communication
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines independently
Preferred qualifications
- Prior remote work experience
- Experience with Slack, Zoom, Asana, Trello, or similar tools
- Associate degree or equivalent experience
Work environment and requirements
- Reliable high-speed internet and a quiet, dedicated workspace
- Availability during core business hours, with some flexibility for time-zone overlap
- Ability to handle confidential information with discretion
Success measures
Timely response to requests, accuracy of records and scheduling, and consistent follow-through on tasks.
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As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
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