Administrative Assistant

Who We Are
adMarketplace is the largest global marketplace for Native Search advertising. For over 25 years, we've connected brands with consumers at the moment they express commercial intent beyond legacy search engines.
Today, our Native Search solutions are exclusively integrated across next-generation platforms where discovery happens, including web browsers, Buy Now Pay Later apps, and AI chat surfaces. Powered by vector search technology, our platform delivers relevant text and product ads that match consumers with the brands, products, and offers they're actively seeking.
Our award-winning culture is grounded in the principles of Curiosity, Collaboration, Creative Conflict, Commitment, and Competitiveness - our 5Cs. These values drive us to turn complexity into clarity and create measurable value for consumers, advertisers, and publishers alike.
Position Overview
adMarketplace is seeking a highly organized and proactive Administrative Assistant to support our Chief Product Officer (CPO), SVP of Global Business Development, and Chief Technology Officer (CTO). This role is critical to ensuring seamless executive operations and office coordination.
The ideal candidate thrives in a dynamic environment, demonstrates exceptional attention to detail, and anticipates needs before they arise. This individual will manage executive administrative responsibilities and adhoc requests as business needs arise.
Key Responsibilities

• Provide comprehensive administrative support to multiple executives, including calendar management and travel arrangements
• Manage expense reports in a timely manner
• Organize and coordinate in-person and Zoom meetings, ensuring scheduling efficiency across teams
• Track ongoing projects and ensure follow-up on outstanding needs and action items
• Coordinate conference room reservations

• Assist with new team members or vendor onboarding and submit invoices for payment.
• Support departmental projects, offsites and company events as needed
• Provide coverage for the Executive Assistants as well as Office Manager as needed

What You Will Need

• Bachelor's degree preferred.
• 2+ years of administrative or office support experience.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Zoom, and similar collaboration tools.
• Experience coordinating with vendors, facilities, or building management is a plus.
• Detail-oriented, proactive, and comfortable handling multiple projects in a fast-paced environment.
• Professional demeanor with strong judgment and discretion.

Join Us
adMarketplace has been named as one of the best places to work in New York City by Built In and Crain's- the latter of which have recognized us the past three years straight! AMP is currently experiencing triple digit growth, and it's never been a better time to join our team!
We offer a robust continuing education program, management training, regular company-wide lunch and learns, and well-defined career paths to ensure all our employees have an opportunity to grow.
At adMarketplace, we play to win, but we learn from our setbacks. Our commitment to a collaborative environment means no one succeeds alone, and no one fails alone either.
We know you've come to expect comprehensive healthcare, wellness programs, paid time off, commuter benefits, and 401k matching from any company, so it's a good thing we offer all of that and so much more. adMarketplace offers Summer Fridays, catered lunches, a fully stocked kitchen, ZogSports teams, happy hours and corporate retreats to encourage a strong work/life balance.
No Third Party Recruiters. We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.
*This range represents the low and high end of the base salary someone in this role may earn as an employee of adMarketplace in the New York office. Salaries will vary based on various factors including but not limited to professional and academic experience; training; associated responsibilities; and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.