The Mid-Level Administrative Assistant provides administrative support to senior managers, coordinates travel arrangements, manages calendars, and assists with financial operations while ensuring effective communication within the team.
1. General
- Job Title: Mid-Level Administrative Assistant
- Type: Contract
- Location: New York, New York
- Workplace: Onsite in building NYC-ONE DAG
- Duration: ASAP to 18 months, with potential for conversion to FTE in the future.
2. About the job
- Are you passionate about providing administrative support in a fast-paced environment?
- Do you have experience coordinating travel arrangements for senior executives?
- Are you skilled in calendar management and proficient in MS Office tools?
- Can you thrive in a close-knit team environment?
- Do you enjoy working with UN Philanthropic leaders and international organizations? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Our client partners with the United Nations and non-profits to support global missions for increased sustainability.
- Role Summary: As a Mid-Level Administrative Assistant, you will provide administrative business support primarily for the Senior Business Manager and General Manager of the UNIO team. You will also assist with travel and expense support for three Senior Directors. This role is crucial for maintaining efficient operations and facilitating effective communication within the team.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Provide administrative support to the Senior Business Manager and General Manager, including coordinating their schedules and completing special projects as assigned.
- Coordinate travel arrangements for the team, including booking trips and supporting international travel logistics.
- Enforce policies and procedures of the defined team(s).
- Assist with calendar management, meeting coordination, and event planning support.
- Support financial and personnel operations as required.
- Maintain strong communication and collaboration with internal and external stakeholders.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 3-5 years of administrative experience in a fast-paced environment.
- Strong communication and project management skills.
- Excellent customer service, attention to detail, and organizational skills.
- Proficiency in email, scheduling, word processing, spreadsheets, and presentation software.
- Working knowledge of MS Office, including Outlook, Excel, and PowerPoint.
- Preferred Skills and Qualifications:
- Previous experience at Microsoft.
6. So calling all top performers
- Exciting Opportunity: This role provides the opportunity to work closely with UN Philanthropic leaders, support impactful projects, and learn from a team that frequently collaborates with executives and international organizations.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, with a non-discrimination policy. We encourage diverse candidates to apply and provide accessibility and accommodation.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
Similar Jobs
Artificial Intelligence • Big Data • Healthtech • Machine Learning • Software • Database • Analytics
Provide administrative support including office supply procurement, onboarding, event and travel coordination, mail and digital file management, bookkeeping and vendor management, HR-related administrative tasks, support for software transitions, document creation/editing, and reception coverage to maintain an efficient office environment.
Top Skills:
ExcelMS OfficeMicrosoft PowerpointMicrosoft WordPdf
Financial Services
Provide high-level administrative support to the Quantitative Trading and Research group: manage complex calendars, recruitment logistics, events, travel, expense reporting, cross-team coordination, and ad hoc projects while leveraging technology and AI to improve efficiency.
Top Skills:
Ai Applications And ToolsMicrosoft Office Suite
Fintech • Machine Learning • Payments • Software • Financial Services
Provide high-level administrative support to multiple executives including strategic calendar management, travel coordination and expense reporting, event and meeting planning, internal communications, and team relationship building. Act as executive gatekeeper, prioritize competing requests, solve problems autonomously, and promote an organized, collaborative team environment.
Top Skills:
ClaudeCopilotGeminiGoogle WorkspaceExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordSkypeZoom
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
