Administrative Coordinator

Brigade is a leading full-service Digital Marketing and Publicity agency providing a wide range of services to entertainment industry clients. We work closely with an impressive list of top-tier companies including Universal, Netflix, Focus Features, United Artists, Hulu, Disney, just to list a few. Our focus is on marketing for motion pictures and television.

To put it mildly, we love our work. Our culture is driven by a unique blend of creative and passionate people who thrive on pushing ourselves to take our work to the next level. The people who really fit in here are hands-on, ego-less and talented individuals who don't mind rolling up their sleeves and chipping in wherever work needs to be done. The work we do is innovative, fun, and creative.

The Administrative Coordinator will play a vital role in supporting the digital marketing team’s day-to-day operations. This position ensures the team functions efficiently, projects remain on schedule, and communication among internal teams, clients, and partners is seamless. The ideal candidate is highly organized, adaptable, and eager to help drive digital marketing campaign success.  This position is hybrid with 1 day on site (Wednesday).

What you'll do:

• Provide proactive administrative and operational support to the digital marketing team, including managing schedules, team calendars, and meeting logistics.
• Track deadlines for campaigns, deliverables, and reporting; follow up with team members to ensure milestones are met.
• Help designers source information and assets needed to complete a project
• Help maintain digital asset libraries, campaign trackers, and marketing databases with current data and files.
• Proactively check social calendars and confirm assets going live are QC'd and correct
• Coordinate digital marketing team’s communications with clients
• Assist in reviewing and proofreading digital content for accuracy, branding, and deadlines.
• QC approved files before final delivering to clients

What you bring:

• 2+ years of administrative support experience, preferably on a marketing, creative, or digital team.
• Proficiency in Google Workspace/Microsoft Office, Trello, Box, Slack
• Excellent time management, organizational, and interpersonal skills.
• Superior attention to detail, with a proactive, problem-solving approach.
• Strong written and verbal communication skills; capable of supporting client-facing activities.
• Prior agency experience a plus

Compensation: $50,000 plus based on experience.

Brigade Marketing is an Equal Opportunity Employer. Brigade does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other status protected under federal, state, or local law.”  All employment is decided on the basis of qualifications, merit, and business need.  We believe a diverse and inclusive environment makes us stronger, together.