AI Manager

We're looking for an AI Solutions Engineer to design and build practical AI-powered tools that solve real operational problems inside Well Oiled Operations (WOO) — dashboards, internal bots, automations, and workflow integrations. This isn't a research or model-training role. It's a "we describe the problem, you build the solution fast" role. Over time, this role may expand into building AI-powered tools and features for WOO clients.

You'll report to the VP of Operations, who owns the build queue and sets priority. You bring the solution design and the build.

• ML research or academic work

• Model training or fine-tuning

• Prompt-engineering coaching, training, or enablement

• AI strategy consulting — we don't need a roadmap deck, we need shipped tools

1. Intake & Scoping

• Join a weekly intake review with Operations to hear what's slow, manual, or expensive across the business.

• Turn vague problems ("I spend too long pulling this report") into concrete, scoped AI-powered solutions.

• WOO owns problem intake and prioritization. You own solution design, build, and iteration.

2. Building

• Build internal tools using the Claude and Gemini APIs, automation platforms (Zapier, Make, n8n), and integrations with our existing stack (Slack, Gmail, Google Drive, monday.com, HubSpot, Stripe).

• Build dashboards, bots, and reporting tools that pull live data and save the team hours every week.

• Ship fast. Working prototypes over polished decks.

3. Iteration

• Get tools in front of the team quickly, gather feedback, and improve them.

• Kill what doesn't work. Double down on what does.

4. Documentation & Handoff — a deliverable, not a nice-to-have

• Every tool ships with a one-page runbook: what it does, what systems and data it touches, how to fix it when it breaks, and what will break it. A tool without a runbook is not complete and is not accepted.

• Train team members on how to use what you build.

5. Growth Path

• As internal systems mature, help scope and build AI-powered features for WOO clients and programs.

• Demonstrated experience building and shipping AI-powered tools — portfolio or examples matter far more than a degree.

• Strong hands-on experience with the Claude and Gemini APIs, prompt engineering, and connecting AI to real business data.

• Agent and workflow design — multi-step flows, tool-calling, orchestration, and knowing when an agent is the wrong answer.

• MCP / connector building — wiring models to internal systems through a maintainable interface.

• Prompt evals and regression testing — you can prove a change made a tool better, not just different.

• Token and API cost management — you design with spend in mind and can explain the unit economics of what you built.

• API fluency across our stack: HubSpot and monday.com APIs, plus Google Apps Script (we run on Drive and Gmail).

• Enough coding ability (Python, JavaScript) to build custom tools when no-code isn't enough — including API auth, webhooks, rate limits, and error handling.

• Ability to work directly with non-technical leaders and translate a business problem into a working tool without a long spec process.

• Fast execution. Comfortable with ambiguity and shipping v1s that get refined in the field.

• Experience building for a small business, agency, or online education company (vs. enterprise).

• Experience with dashboards/reporting tools pulling from Stripe, CRMs, or similar.

• A track record of independent projects — indie tools, automations, side projects — that show initiative.

• Direct access to the CEO and leadership team — no bureaucracy, no long approval chains.

• Full ownership of the problems you solve and the roadmap you build against. You decide how to solve it — you won't be handed a spec and told to follow it.

• Competitive pay and the opportunity to shape how AI gets used across a fast-growing 8-figure company.

Ownership and IP: All work product, tools, code, prompts, and documentation created under this engagement are the property of Well Oiled Operations. Tools are built in WOO-owned accounts using WOO-owned API keys and credentials. A signed NDA and IP assignment agreement are required before engagement begins.

Well-Oiled Operations is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.