Provide high-touch administrative and travel support to the Editor-in-Chief: manage calendar and communications, coordinate meetings and advertising across time zones, organize fashion week logistics and travel, track expenses and budgets, maintain brand relationships, and occasionally assist with personal tasks while preserving discretion and professionalism.
Responsibilities
- Manage working calendar, sending meeting invites, providing updates and adjustments as needed
- Act as a point of contact for incoming mail, phone calls and email inquiries, externally and internally
- Deliver timely and accurate responses and updates concerning EIC and any direct W staff
- Coordinate all staff meetings for the entire W team, making sure to align availability and ensure smooth logistics
- Coordinate advertising meetings amongst sales teams in New York, Milan and Paris, remaining in contact with Europe teams during corresponding fashion weeks
- Liaise across multiple time zones and reflect accurate meeting time within calendar for EIC and all meeting attendees
- Organize all aspects of fashion week, retrieving accurate show schedules, communicating EIC’s show selects to respective brands, clearly indicating all show details in EIC’s calendar and ensuring drivers itinerary is accurate and up to date
- Arrange and coordinate all travel for EIC, book flights, hotel accommodations (ensuring EIC receives best available rate), airport transfers for each leg and chauffeurs for the duration of trip when necessary
- Organize, submit and track all expenses for EIC and Editor at Large
- Outline budgets for EIC and necessary W team members when in attendance (Fashion Weeks, Travel, Relevant Events, Etc.)
- Travel with EIC and provide support as needed, for photo shoots and events
- Maintain working relationship with brands and relevant contacts to ensure continued support of EIC
- Occasionally aid with personal tasks
- Regularly communicate with EIC and preserve a trusting, professional and transparent relationship
Responsibilities
- At least one year experience as an assistant
- Extremely organized and detail-oriented
- Ability to multitask and prioritize in a fast-past environment
- Ability to anticipate needs and thoroughly follow through
- Maintains professionalism and demonstrates discretion in all areas
- Knowledge of fashion and entertainment, its surrounding culture and is eager to learn and grow within the industry
- Proficient in Google Suite, Zoom, Slack and Ramp
Top Skills
Google Suite
Ramp
Slack
Zoom
BDG New York, New York, USA Office
315 Park Ave South,, New York, NY, United States, 10010
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