Assistant to Vicepresident

WorkBetterNow (www.workbetternow.com)connects full-time remote professionals living in LATAM who are looking to work with US-based companies. Our professionals come first and are the most important part of our team. As we continue to grow, we are expanding our team. If you want to be part of a company that values work-life balance and supports your professional development, you’re in the right place.

• Calendar and scheduling  
  
• Manage a high-volume, dynamic, cross-time-zone calendar; prevent conflicts and sequence priorities. 
  
• Coordinate calls, meetings, meals, and events with clear briefs, objectives, locations/links, materials, and attendee confirmations. 
  
• Confirm attendees, locations/links, objectives, and outcomes. 
  
• Support content scheduling, outreach, and logistics for media, publishing, and events. 
  
• Communications and follow-through 
  
• Serve as liaison to internal/external stakeholders; draft and triage emails/messages in the executive voice. 
  
• Capture decisions, action items, and deadlines; ensure timely follow-up and closure. 
  
• Maintain professional, brand-aligned communication loops that enhance relationships. 
  
• Manage vendor/partner relationships, contracts, deliverables, and timelines. 
  
• Travel and logistics 
  
• Plan end-to-end domestic and international travel: flights, hotels, ground transport, dining, and contingency plans.
  
• Create detailed itineraries and digital packets; monitor changes and re-accommodations.  
  
• Information and knowledge management 
  
• Maintain organized files, contacts, and knowledge bases; ensure information is current, searchable, and secure. 
  
• Build Standard Operating Procedures (SOP) and checklists to streamline repeatable processes; propose improvements proactively. 
  
• Confidentiality and risk management 
  
• Handle sensitive information with absolute discretion; manage access, permissions, and privacy. 
  
• Anticipate risks (schedule bottlenecks, travel disruptions, reputational exposures) and propose mitigations. 
  

• 3+ years of experience supporting C-level or high-profile executives in fast-paced environments. 
  
• Demonstrated excellence in complex calendar operations, high-stakes communications, and global travel. 
  
• Exceptional written and verbal communication; ability to write clearly, concisely, and in an executive voice. 
  
• Strong business judgment, discretion, and professionalism with VIP stakeholders. 
  
• Demonstrated ability to anticipate needs, solve problems quickly, and operate with minimal guidance. 
  
• High proficiency with productivity, CRM, finance, and automation tools; eager to learn and implement new systems. 
  
• Experience coordinating across multiple businesses, media projects, and external partners. 
  

Tools and platforms (preferred experience) 

• Productivity and collaboration: Microsoft 365 and Zoom. 
  
• Scheduling and email: Calendly or similar for email triage. 
  
• Experience with AI tools