Contracts Coordinator, Social & Influencer (Contract)

Collectively - part of the Brandtech Group (formerly You & Mr. Jones) -  is the global leader in influencer marketing; combining strategy, creative, and technology to deliver the most innovative influencer work. We partner with forward-thinking brands in technology, fashion, retail, gaming, entertainment, consumer goods, and more to build deeply integrated social activation strategies that drive relevance, awareness, and sales. Our work has been recognized by top publications including The Wall Street Journal, Fast Company, Digiday, AdAge, and Business INSIDER, among others. We’ve also earned Effie, Webby, Glossy, IMA Fast Company, and OMMA awards for our programs.

Collectively’s Business Affairs team is responsible for supporting all commercial legal touchpoints of the business, from client-side MSAs and SOWs to creator-side agreements. This team works together with outside counsel, business stakeholders, and our larger operations and finance teams to deliver exceptional expertise and discipline in our commercial negotiations.

We are hiring a freelance Associate Contracts Manager for a 90 day maternity leave coverage. As a key contributor on the Business Affairs team, you will play a critical role in managing client, influencer, and vendor agreements. 

Our ideal candidate is extremely organized and has completed an internship, or has 1-2 years of experience, working as an administrative assistant in a business affairs department. 

Pluses: Experience working in tools like IronClad to handle workflows, redlines, amendments, and negotiations. In addition to being responsible for key contract workflows, this role actively engages with various teams, clients, and external counsel to ensure alignment, so enthusiasm for collaboration is critical.

Contract Development & Management

• Manage a streamlined process for drafting, negotiating, and organizing a high volume of digital talent (influencer) agreements, ranging from NDAs and MSAs to Talent and Licensing Agreements.
• Facilitate alignment and completion of  NDAs, MSAs, and SOWs, maintaining and leveraging negotiation parameters and ensuring adherence to approved guidelines for Collectively agreements.
• Utilize Iron Clad, a Contract Lifecycle Management (CLM) platform to contribute to the seamless functioning of our contract management process.
• Assist with the creation and organization of a comprehensive library of playbooks, policies, and training materials tailored to the unique needs of diverse teams across Collectively.

Negotiation

• Forge direct connections with external partners, navigating negotiations with finesse- from influencers and their representatives to vendors, clients, and procurement departments. 
• Streamline the coordination of requests and collaborations with outside counsel when needed, ensuring a seamless integration of legal expertise into our negotiation processes.
• Collaborate closely with external legal partners to develop and negotiate standard agreements with talent management and clients, setting a standard for contractual relationships that reflect our commitment to excellence.

Other Business Affairs Support

• Swiftly respond to legal inquiries from business teams and clients, translating complex legal concepts into practical insights that empower our teams to make informed decisions efficiently.
• Stay at the forefront of industry changes impacting business affairs, conducting in-depth research and providing valuable perspectives on issues such as FTC regulations. Collaborate seamlessly with external counsel when additional expertise is required.

• 2+ years of relevant Business Affairs or Contracts experience, preferably in agency, entertainment, or digital content environments
• Strong emotional intelligence and ability to effectively communicate with multiple parties, including non-legal audiences
• Demonstrated excellence in detail-oriented work (document organization, project management/follow-through)
• Enthusiasm for working with a variety of teams across many different types of agreements
• Interest in the social influencer space
• Experience setting processes and using systems like DocuSign, Salesforce, and Ironclad to create efficiencies and cross-functional processes

• Maintains a highly efficient and responsive contracts process 
• Successfully negotiates in the best interests of Collectively and/or our clients
• Demonstrates great communication and client services skills on a daily basis
• Keeps projects moving forward by being efficient and proactive
• Establishes a relationship of trust and collaboration with counterparts across the organization
• Escalates issues appropriately for quick resolution
• Capable of working independently and managing time appropriately to complete tasks in a fast-paced environment

• Remote-First 
• Flex Fridays (after 1PM local time)
• Virtual & In-Person Events

The pay range for this position is $25-$36/hr. Collectively takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, qualifications and education, and other business and organizational needs.