Associate Project Manager

Job Description

Partners, supports and facilitates projects and ensures project initiatives and timelines are met. Assists with management of project plans, research and analysis. Coordinates implementation of project plans and evaluates outcomes. The Associate Project Manager supports the Graduate Medical Education leadership team by providing executive-level administrative support and coordinating operational projects that support residency and fellowship programs across the health system. This role works closely with senior leaders, physicians, program administrators, and institutional partners, requiring exceptional organizational skills, professionalism, discretion, and the ability to effectively manage multiple competing priorities.

Job Responsibility

• Assists the project initiation process by creating project timetables and tracking execution and workflow. 
• Aids the preparation of project status reports. 
• Assists internal and external groups to optimize success of project deployment. 
• Participates in communication with user departments and project teams on project activities. 
• Assists the management to develop tools and metrics to evaluate performance of target initiatives. 
• Helps in driving risk management process improvements, efficiencies and workflow enhancements. 
• Assists in the development and maintains department policies and procedures. 
• Operates with direct guidance and work assignments are generally straightforward and of moderate complexity. 
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• Bachelor's Degree required, or equivalent combination of education and related experience.
• 0-1 years of relevant experience, required.
• Experience managing complex calendars and scheduling for multiple leaders, with the ability to prioritize competing demands and coordinate efficiently.
• Excellent written and verbal communication skills, with the ability to interact professionally and effectively with individuals at all levels of the organization.
• Strong interpersonal skills with a customer-service mindset and a proven ability to build and maintain positive working relationships.
• Exceptional attention to detail and organizational skills, ensuring accuracy, confidentiality, and timely completion of tasks.
• Ability to work collaboratively in a team-oriented environment while also demonstrating initiative and accountability when working independently.
• Strong time-management and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience in healthcare, academic medicine, graduate medical education, or a similarly complex administrative environment is preferred.
• Ability to coordinate meetings, events, and special projects involving multiple stakeholders and competing deadlines.

*Additional Salary Detail 
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).