SHADOW is seeking a motivated and detail-oriented Associate Project Manager to provide coordination and administrative support across creative, campaign, and production initiatives. In this role, you will help maintain project timelines, documentation, and deliverables. This position is ideal for someone looking to build a career in project management within a fast-paced creative environment.
Responsibilities:Project Coordination & Support
- Assist in managing creative, campaign, and production projects by maintaining trackers, timelines, and documentation under the direction of the Project Manager.
- Monitor daily project activities, flag potential issues, and provide regular updates to the internal team.
- Follow up with team members to ensure deliverables remain on track.
Administrative Support
- Schedule and organize meetings, prepare agendas, capture notes, and track action items.
- Update project management tools and ensure documents are current and properly stored.
- Support general administrative tasks such as data entry, document organization, and calendar management.
Communication & Documentation
- Assist in compiling and distributing project status reports, including Hot Sheets, meeting recaps, and other updates.
- Support client communications by preparing agendas, recaps, and follow-up documentation.
Deliverable & Vendor Management
- Help traffic deliverables internally and externally, ensuring files are properly labeled, accurate, and on time.
- Assist with vendor coordination, including tracking estimates, invoices, and deliverables.
- Support quality assurance reviews before client delivery.
Stakeholder & Team Collaboration
- Partner with project managers and stakeholders to document deliverables, risks, blockers, and resource needs.
- Work closely with cross-functional teams, helping to organize workflows and maintain alignment.
- Provide additional support to the Senior Project Manager as needed.
Best Practices
- Contribute to the implementation of project management processes and tools, ensuring adherence to best practices.
- Support division leads and project managers in resourcing and scheduling new and existing projects.
- Bachelor’s degree in Project Management, Marketing, Communications, or a related field (or equivalent experience).
- 2-4 years of project management, production coordination, or administrative support experience, preferably in an agency or creative environment.
- Strong organizational and time management skills with excellent attention to detail.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
- Familiarity with project management tools (e.g., Monday.com, Asana, Trello, Smartsheet) and eagerness to learn new platforms.
- A proactive, solution-oriented mindset and a strong desire to grow in project management.
- Agency experience is a plus!
A quick note: This job description is meant to provide an overview of the role and its core responsibilities, but it’s not a complete list of everything the position may involve. As our teams and business continue to grow, responsibilities may shift and evolve based on company and client needs.
Annual Compensation
$60K - $70K (commensurate with experience)
What We Provide:
- Medical + dental + vision insurance
- Generous PTO and paid holidays
- Dedicated mental health days
- Unlimited sick time
- Give Back. We want SHADOWs to extend their hearts and give back to their various communities and interests, on the clock! We offer 40 hours of paid VTO annually (voluntary time off)
- 401(k) retirement plan with matching
- Pre-tax commuter and healthcare benefits
- 12 weeks paid leave for new parents
- Individualized career mapping
- Summer Fridays (early close Fridays Memorial Day - Labor Day)
- Hybrid work schedule (1-3 days in office per week, depending on role)
While SHADOW intends to maintain these employee benefits, the Company reserves the right to modify, amend or terminate these benefits at any time and for any reason.
Additional Information
SHADOW promotes a diverse and high performing company culture. SHADOW is dedicated to providing equal opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to race, color, religion, sex, national origin, disability, or sexual orientation.
All your information will be kept confidential according to EEO guidelines.
SHADOW New York, New York, USA Office
414 W 14th St, Floor 3, New York, New York, United States, 10014
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