Associate, Proposal Writer

Location Designation: Fully Remote
Role Overview:
The Proposal Writer supports the development and delivery of client proposal responses by preparing content, assisting with project tracking, and coordinating inputs from internal stakeholders. This role helps ensure the quality and timely submission of proposals by following established templates and procedures. Working under moderate supervision, the Proposal Coordinator performs assigned tasks that contribute to the success of the Group Benefit Solutions (GBS) proposal team.
What You'll Do:
Proposal Support

• Assist in preparing responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other client questionnaires.
• Populate proposal templates with approved and standardized content.
• Proofread and format content to ensure consistency, grammar, and brand alignment.
• Ensure proposal documents meet submission requirements and deadlines.

Project Coordination

• Track proposal timelines, deliverables, and review cycles using established project management tools.
• Coordinate with sales, product, legal, and compliance teams to gather required input for responses.
• Support proposal kick-off and review meetings by distributing materials and capturing action items.

Content Maintenance

• Help maintain the proposal content library (e.g., Qvidian) by tagging, organizing, and updating pre-approved responses.
• Follow version control and naming conventions for content files.

Process Improvement

• Suggest basic improvements to templates, content formatting, or team workflows when identified.
• Assist in documenting team processes and checklists.

What You'll Bring:

• 1-2 years of experience in a business writing, marketing, or administrative support role.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Basic familiarity with proposal tools or project tracking systems (training available).
• Strong attention to detail, organizational skills, and written communication abilities.

Preferred

• Bachelor's degree or equivalent combination of education and experience.
• Exposure to insurance, financial services, or healthcare industries.
• Familiarity with Qvidian, Smartsheet, or similar tools.
• Coursework or training in marketing communications or proposal development.

Core Competencies

• Attention to Detail: Carefully reviews work to ensure accuracy and completeness.
• Organization: Effectively manages time and tracks deliverables.
• Team Collaboration: Works well with colleagues and seeks input when needed.
• Learning Agility: Willingness to learn new tools and processes.

Pay Transparency
Salary Range: $65,000-$75,000
Overtime eligible: Exempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit our NYL Benefits Site.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.
Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.
Job Requisition ID: 93253