Billing Coordinator

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

*Position is eligible for remote work should a candidate not reside in a city that we do not have an office location.

Step into the dynamic role of coordinating client invoicing and electronic billing, where you'll navigate a multitude of client systems to ensure precision and efficiency. Embrace the challenge of handling intricate adjustments to PDF and electronic bills, while swiftly interpreting and responding to report and information requests from attorneys, legal administrative assistants, clients, and other key stakeholders. This position demands exceptional attention to detail, stellar organizational skills, and the ability to communicate and collaborate effectively across diverse teams. Join us and be at the forefront of revolutionizing our billing processes!

ESSENTIAL DUTIES

• Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and many other billing-related questions.

• Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and matters as assigned.

• Configure and maintain electronic billing profiles with any assigned e-billing vendors (Tymetrix360, Legal Tracker, Passport, CounselLink, Collaborati, Bridgeway Corridor and many others) including coordination of new matters, timekeeper and rate approvals, required task and activity code information, client billing guidelines, following up on AR and reduced/rejected invoices.

• Monitor Accounts Receivable (AR) and unbilled time and costs on assigned attorneys/clients/matters to ensure timely billing and payment of client invoices.  Proactively communicate with all parties and address any issues or concerns.

• Consult with attorneys, and legal administrative assistants and utilize all of the functionality in the firm’s billing systems to identify solutions and best practices for meeting client billing requirements.

• Effectively utilize reports and inquiry tools in the firm’s billing systems, Microsoft Excel and other various reporting and information tools to respond to information requests from clients, attorneys and legal administrative assistants.

• Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts.  This position requires routine communication with firm attorneys, client contacts, legal administrative assistants and others, both inside and outside the firm.

• Maintain the confidentiality of all financial matters exposed to during the course of performing job duties.

SKILLS NEEDED TO BE SUCCESSFUL 

• Strong skills in electronic billing across a wide variety of client e-billing systems.

• Extensive knowledge of Aderant Expert legal billing solutions.

• Extensive knowledge of MS Office suite, including advanced Excel skills (vlookups, pivot tables, subtotaling, accessing external data sources etc.).

• Excellent oral and written communication skills, including the ability to correctly interpret communications from a variety of sources and also explain complex technical communications to contacts in various roles.

• Must have a high level of customer service with the ability to build strong positive team relationships.

• Ability to maintain confidentiality of all financial matters.

• Thorough understanding of firm and finance department policies and procedures and ability to identify issues and enforce compliance with those policies and procedures.

• Excellent organizational skills for prioritizing workload.

EDUCATION & EXPERIENCE

• 2+ years of previous experience in legal billing environment.

• Bachelor’s degree preferred.

The salary range for this position in New York City is $60,000 – $90,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual salary offered will be dependent on various factors, including but not limited to, the candidate's experience, education, relevant certifications, geographic location, market demands, and specific business needs. Generally, candidates are considered for the higher end of the salary range when they bring the requisite level of experience and expertise to the role.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact [email protected].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.