C-Level Executive Assistant – General Counsel & Legal Team

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

Job Description

As the Executive Assistant to the General Counsel, you will play a critical role in providing high-level administrative and operational support within a fast-paced, confidential, and dynamic environment. This position requires exceptional organization, judgment, and professionalism to manage complex scheduling, and sensitive communications across executive and legal teams. The ideal candidate is “savvy,” proactive, and adaptable, someone who anticipates needs, ensures seamless coordination with Board members and C-level leaders, and delivers with precision under pressure. If you thrive in a role that demands discretion, agility, and excellence in execution, this is an outstanding opportunity to partner directly with a key member of our executive leadership team.

Key Responsibilities:

• Organize complex calendars and schedules, including resolving conflicts and coordinating meetings across multiple time zones.
• Liaise with Board members, C-level executives, and their assistants to facilitate communication and scheduling.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Arrange domestic and international travel, accommodations, and special visa requirements as needed.
• Prepare and submit expense reports for the General Counsel and select direct reports.
• Respond promptly to emails, texts, and phone calls, including outside standard business hours.
• Book conference rooms, register guests, and provide a welcoming experience for visitors.
• Open legal mail and scan/distribute to appropriate teams.
• Collaborate effectively with the legal team, broader staff, and clients.
• Manage General Counsel’s legal licenses, CLE courses, and associated fees.
• Demonstrate proactive problem-solving and a sense of urgency.
• Adapt to shifting priorities with superior organizational skills.
• Complete ad hoc projects, including personal errands, travel support, and family-related tasks.
• Support onboarding of new legal team members.
• Maintain flexible hours to accommodate business needs and meetings.
• Exhibit strong familiarity with New York business and legal culture ("NY savvy").
• Draft and prepare agendas, board meeting materials, and presentations.
• Conserve the General Counsel’s time by researching, collecting, and analyzing relevant information.

Skills & Qualifications:

• Bachelor’s degree or equivalent professional experience.
• Minimum of 5 years supporting C-level executives, preferably in legal or corporate environments.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional communication, discretion, and multitasking abilities.
• Strong attention to detail and ability to work independently.

Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.

SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.