Client Accounting Assistant

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Primary Responsibilities and/or Essential functions: 

• Load rates for new timekeepers in financial system
• Respond to inquiries regarding timekeeper rates, billing rates, rate arrangements, and write-off policy
• Follow up and confirm rate changes in relation to timekeeper effective date changes
• Update client/matter notes in financial system according to agreed arrangements
• Ensure applicable financial arrangement is implemented for new client/matters
• Obtain appropriate approval for discounts and cost exceptions as agreed with clients
• Confirm that agreed financial arrangements are accurately reflected and implemented in the financial system
• Ensure that proper approvals have been obtained according to firm write off policy prior to posting invoices and report any non-compliance to Client Accounting Manager
• Maintain, update, distribute, and assist in analysis of client/matter discount policy
• Assist with review of outside counsel guidelines (OCG’s) and note finance terms
• Document status of OCG for department use
• Assist with gathering supporting documents to compile monthly reports
• Assist with review and analysis of matters with budgets and alterative fee arrangements
• Organize and save key documents for department reference
• Any other responsibilities or special projects as required or assigned by management

Knowledge, Skills & Abilities:

• Strong knowledge of Excel
• Ability to work with limited supervision and follow up on problem areas.
• Strong oral and written communication skills
• Detail oriented
• Ability to work well in a team environment
• Law firm billing experience a plus
• Elite 3E software knowledge a plus

Education/Certifications:

• Bachelors degree or equivalent education and work experience

Estimated salary range is $55,000 - $65,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees.  Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.  Weil also offers generous paid time off and holidays.  All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.