The Contract Administrator will support contract development, review, and negotiation activities in the medical device industry, managing clinical study agreements and vendor contracts while collaborating with various teams to ensure compliance and efficiency.
This is a remote position.
We are seeking an experienced Contract Administrator to support contract development, review, and negotiation activities for a leading organization in the medical device and life sciences industry. The ideal candidate will have hands-on experience preparing and managing various contract types particularly clinical study agreements, vendor contracts, and service agreements within a fast-paced, global, and regulated environment. This position requires strong attention to detail, understanding of legal and business terms, and the ability to collaborate effectively across cross-functional teams, including Legal, Clinical, Regulatory, Risk Management, and Global Operations.
Key Responsibilities:ol { margin-bottom: 0in; margin-top: 0in }ul { margin-bottom: 0in; margin-top: 0in }li { margin-top: 0in; margin-bottom: 8pt }
- Draft, review, and negotiate a high volume of clinical study agreements and related legal documents, using approved templates and established contracting practices.
- Manage the end-to-end contracting process, coordinating with internal stakeholders and external vendors to ensure timely execution.
- Evaluate proposed contract redlines from clinical sites and vendors; revise terms in accordance with company standards and applicable regulations.
- Collaborate with Legal, Risk Management, Clinical, and Regulatory teams to identify and resolve contract issues efficiently.
- Track and prioritize multiple contract requests in a high-volume, deadline-driven environment.
- Maintain accurate and organized records in the contract management system and Microsoft Teams folders.
- Oversee the proper execution, filing, and archiving of all agreements and related documentation.
- Monitor active study agreements and maintain contract status spreadsheets or dashboards.
- Identify and recommend process improvements to enhance efficiency and compliance in the contracting process.
- Provide administrative support for team meetings, including scheduling, minute-taking, and follow-up tracking.
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- Bachelor’s degree and professional experience in contract administration, legal operations, or clinical contracting within a medical device, pharmaceutical, or biotech environment; OR
- Strong understanding of clinical contracting terms, conditions, and negotiation principles (non-negotiable).
- Demonstrated ability to review and redline contracts, applying a practical, business-oriented approach to risk and compliance.
- Excellent organization and prioritization skills, with the ability to manage multiple contracts and deadlines simultaneously.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, with advanced Word and Excel skills.
- Exceptional written and verbal communication skills and professionalism in dealing with global stakeholders.
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- Prior experience in a medical device or life sciences organization (strongly preferred).
- Familiarity with contract lifecycle management (CLM) systems and document management tools.
- Experience coordinating between Legal, Clinical Operations, and Contract Research Organizations (CROs).
- Proven ability to work independently in a high-volume, fast-paced, and compliance-driven environment.
- Detail-oriented, proactive, and able to identify opportunities for process optimization and standardization.
This is intended for inclusion in Pharmavise’s talent database to build a qualified pool of professionals for future medical device client requisitions.
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