Coordinator, Entertainment Business and Legal Affairs

Location:

Reporting to the Executive Director of Business and Legal Affairs, the Coordinator, Entertainment Business and Legal Affairs will operate as an integral member of Condé Nast’s Business and Legal Affairs organization led by the General Counsel. The role will provide day-to-day contract administration and deal support for film and television, podcast, editorial and commercial digital video content, and live event related production across Condé Nast brands like Vanity Fair, Vogue, The New Yorker, GQ, Wired, Bon Appetit, Architectural Digest, and more.

Qualified candidates must have exemplary, detailed-oriented organizational skills, an ability to read, interpret, and translate for non-legal audiences entertainment and legal jargon, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced environment, experience handling complex and ever-changing project schedules, and an understanding of the entertainment industry. 

This role is full-time and requires four days per week, Monday through Thursday, in Condé Nast’s NYC office.

Primary Responsibilities:

• Coordinate deal requests and documents, including tracking agreements through execution, and filing (internally and externally)

• Implement, and maintain deal status reports and track key deal terms (e.g., fees, credits, negotiating windows, expiration dates, extension options), including implementation and maintenance of database systems and procedures for such tracking

• Draft correspondence, deal summaries/memos (including on-camera talent restrictions and approvals, and responding to questions from internal and external parties about specific deal terms like payment schedules, fees, etc.), and presentation materials; track project milestones and communications; and create/maintain/localize US and global forms, templates and organizational systems

• Draft basic form agreements and review, revise, redline, and proofread agreements

• Act as liaison with internal and external stakeholders, including content planning and analysis, operations, editorial, finance, creative executives, marketing, talent agencies/representatives and production companies

• Manage special projects and conduct research as designated

• Conduct rights clearances

Desired Skills & Qualifications:

• Paralegal or candidate currently enrolled in law school (evening program) with availability for full-time work and intent to sit for the bar exam; Bachelor’s degree required

• 2+ years of experience in business and/or legal affairs at a studio, network, law firm, talent agency, or similar environment working in music, film, television, and/or digital media

• Working knowledge of entertainment dealmaking and contract concepts, with experience drafting basic media or entertainment agreements as supervised by an attorney

• Experience managing contract databases and establishing contract processes

• Highly organized, detail-oriented self-starter with the ability to manage multiple projects under tight deadlines in a fast-paced environment

• Strong analytical and problem-solving skills, with a practical, business-oriented approach and sound judgment

• Excellent written and verbal communication skills, with the ability to effectively liaise with senior executives, internal teams at all levels, and external partners

• Proactive, resourceful, and collaborative team player with a positive, professional demeanor

• Proficiency in Google Workspace

• Experience with Rightsline, and/or Airtable is a plus

The expected base salary range for this position is from $66,300-70,000. Salary offers are based on a wide range of factors, including but not limited to relevant skills, training, experience, and education.

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.