Corporate Paralegal

Your Role

• Manage a portfolio of global and domestic professional licenses, including architecture and engineering licenses
• Prepare and process documents for state and jurisdictional professional licensing
• Coordination with outside counsel on the opening, closing, and annual maintenance of global and domestic entities, as well as maintenance of the firm’s registered agent service listing
• Facilitate routine entity maintenance and updating corporate information sheets as necessary, as well as maintenance of electronic copies of corporate records and minute books
• Act as a liaison with outside counsel, at the direction of Ware Malcomb’s General Counsel, to determine and implement the firm’s licensing requirements
• Perform legal and factual research utilizing various sources including the internet, the company’s intranet, and other software and applications, and drafting research results in memorandum format for attorney review
• Provide general support for claims and litigation related matters, as well as supporting the litigation hold and e-discovery processes for pending litigation
• Collaborate with the legal team to enhance and streamline legal department processes
• Provide administrative support to the legal team, including scheduling meetings, handling correspondence, proofreading documents, responding to outside requests for information and managing deadlines
• Maintain accurate and confidential records of legal documents, correspondence, filings and reports, ensuring they are properly organized, tracked, and up to date

Qualifications

• 3+ years of experience providing licensing and/or legal support services, including experience working for an in-house legal team with cross-border operations
• Bachelor’s degree or paralegal certificate
• Notary public in California or ability to obtain
• Solid understanding of corporate governance, risk management and regulatory compliance
• Knowledge of professional services industry, specifically architecture and civil engineering firms, a strong plus
• Strong attention to detail and meticulousness with legal documents and contracts
• Exceptional written, verbal, and interpersonal communication skills
• Dynamic, collaborative team player who thrives in a fast-paced environment and easily adapts to shifting priorities
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Word) and adaptable to learning new technology tools
• Collaborative mindset with the ability to work effectively in a team-oriented environment