Development Associate

Duties and Responsibilities:

Special Events

Assist in coordination, implementation, and follow-up of on and off campus special events related to all fundraising programs.

Oversee events from start to finish - invitation lists, invite text, manage RSVPs, nametags, menus, floorplans, and all relevant logistics.

Maintain a calendar of sponsored assemblies, facilitating associated receptions.

Assist the Alumni Relations team with Reunion and other local and regional special events.

Establish relationships and contract services from vendors, including printers, florists, caterers, and gift vendors.

 

Campaign

Assist the director with all activities related to the major gifts program

Help to maintain accurate records for donor stewardship, cultivation, and follow-up

Coordinate logistics and follow-up for all cultivation activities

Support Development Committees of the Board of Trustees, including statistics, lists, research reports, etc.

 

Development Research

Produce and maintain accurate research profiles on current and prospective donors, trustee candidates, award nominees, stewardship recipients, and other requests as required.

Stay current on online resources for information.

 

Administrative Support

Facilitate travel arrangements, reservations, vendor orders, and conference registrations for the team as needed.

Manage monthly credit card reports.

Create and compile volunteer materials for meetings and events.

Use Veracross database to assist with event-based data management. 

Other duties as assigned.

 

 Requirements

An associate degree is required, and a bachelor’s degree is preferred.

1 - 3 years of work experience.

Proficient in Microsoft Office Suite and Google Workspace; familiar with design programs (e.g., Canva, Adobe InDesign, Illustrator, Photoshop, or similar). 

Experience with database programming, particularly fundraising programs a plus.

Able to act as project lead, balance multiple priorities, and meet deadlines.

Ability to work and communicate effectively with alumni, parents, administration, faculty, and students.

Creative, self-motivated, detail-oriented, and donor-centered.

Demonstrates an understanding of and commitment to the mission of the school.

Organized team player with a can-do attitude.

Light physical work is required from time to time.

Strong moral character and ability to handle confidential information.

Ability and willingness to work outside standard business hours, including occasional weekends and evenings, as needed.