Oversee purchasing, vendor strategy, contract negotiations, inventory management, demand forecasting, cost control, financial reporting, and procurement systems across health centers and offices. Lead purchasing staff, monitor vendor performance and inventory accuracy, identify savings opportunities, collaborate with finance and operations, and ensure compliance with organizational and regulatory requirements.
POSITION SUMMARY
The Director of Supply Chain works within the Operations Department providing oversight
over the purchasing process (medical supplies, non-medical supplies, services, equipment, etc.) and inventory process (tracking, receiving, distributing of supplies) across all of the health centers and administrative offices that are part of Planned Parenthood of Greater New York. This Director’s responsibilities also include maintaining the purchasing/requisition and inventory software, supporting the monthly and year-end financial closing process and assisting the Vice President of Operations with vendor management and negotiations
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Vendor Strategy & Contract Management: 30%
• Build and maintain strong relationships with suppliers.
• Negotiate pricing, terms, and service agreements.
• Evaluate vendor performance using quality, delivery, and cost criteria referenced in SHRM's vendor management guidance.
• Maintain compliance with organizational standards and regulatory requirements.
Inventory Oversight: 30%
• Track inventory levels and reorder points with accuracy.
• Prevent stockouts and overstocking by using data driven controls similar to those outlines by APQC inventory management standards.
• Support cycle counts and inventory audits.
Purchasing Strategy & Market Insights: 10%
• Review Market activity using trend reports and benchmarking tools recommended by sources such as Supply Chain Dive.
• Forecast demand based on organizational goals and historical purchasing patterns.
• Recommend purchasing adjustments to reduce risk and strengthen supply stability
Cross Functional Collaboration: 10%
• Maintain a continuous partnership with the finance department to align purchasing with budget plans.
• Build and maintain partnerships with operations and department leaders to understand upcoming supply needs.
• Resolve supply issues quickly to reduce operational delays.
Cost Control & Performance Reporting: 10%
• Track cost trends and procurement of KPls.
• Present monthly purchasing reports with insights and improvement opportunities.
• Identify cost saving strategies such as strategic sourcing, vendor consolidation, or renegotiation of contracts.
Team Leadership: 10%
• Supervise purchasing specialists and support their workflow.
• Assign priorities, review workload, and develop staff.
• Provide coaching based on Human Resources best practices from resources such as AIHR and SHRM.
CORE COMPETENCIES
• A demonstrated commitment to PPGNY's mission related to bodily autonomy, health equity, and gender and racial justice.
• A demonstrated commitment to learning about and enhancing practices related to racial equity and its impact on healthcare systems.
• Strong relationship building and communication skills, including an ability to work and build trust across cultural differences related to related to race, class, age, gender, gender identity and expression, sexual orientation, religion, ethnicity, national origin or ability; and to reflect on one's personal identity with humility.
• Ability to manage and mentor a culturally diverse team, including creating and sustaining an organizational culture that fosters inclusiveness and equity, and providing positive and developmental feedback and accountability related to practices including but not limited to equity.
REQUIRED SKILLS/ABILITIES:
Interpersonal
• Strong negotiation and communication skills to secure favorable terms.
• Excellent customer service and communication skills.
• Ability to remain focused and calm in stressful situations.
• Excellent interpersonal and verbal skills.
• Ability to develop and maintain effective, professional relationships with internal andexternal stakeholders.
• Ability to lead and work effectively as part of team.
Technical
• Proficient in Microsoft Office Suite or similar software.
• Experience with Purchasing and Inventory Software.
• Superior data management and data analysis skills to evaluate market conditions andvendor performance.
• Proficiency with procurement systems, ERP tools, and Microsoft Office.
Subject Matter Knowledge
• Familiarity with principles of process improvement.
• Understanding of Purchasing/ Inventory procedures
Work Habits/Attributes
• Strong organizational skills and attention to detail.
• Outstanding time management skills, including the ability to work under deadlines.
• The ability to produce high quality work in a fast-paced environment with changing and/orcompeting priorities.
• Ability to exercise sound judgment and independent decision-making skills.
• Ability to produce reliable, high-quality work with minimal direct supervision.
• Ability to exercise discretion in the handling of confidential information.
• Ability to build and lead high-performing teams.
• Comfort making sound strategic decisions in the face of uncertain or incompleteinformation.
QUALIFICATIONS
- Associate's degree in Business Administration, Supply Chain Management, or related field.
- Experience in purchasing or supply chain management with responsibility for vendor relations orcontract negotiation.
- Experience implementing cost saving initiatives or process improvement.
PREFERRED QUALIFICATIONS
- Bachelor's degree preferred
TYPICAL PHYSICAL DEMANDS:
- Requires prolonged sitting and repetitive tasks including use of a computer. Periodic standing, walking, bending. Requires lifting or moving of up to 15 pounds. Visual acuity sufficient to perform frequent work on a computer screen and review printed reports and other materials. Requires the ability to hear and to communicate orally with others. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets, and will require reaching, grasping, pushing and pulling.
TYPICAL WORKING CONDITIONS:
- This job operates in a professional office environment. Potential exposure to communicable diseases and other conditions in a health center environment. Requires flexible schedule and during peak activity periods work in excess of 7.5 hours per day and/or 37.5 hours per week.
PPGNY's benefits package includes:
Generous PTO and holiday schedule
Medical, dental and vision coverage options for you and eligible dependents
FSA, HSA, Commuter pre-tax reimbursement funds
Short- and Long-Term Disability, Free Basic Life and AD&D
401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment
All positions at PPGNY require:
Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season and Covid-19) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.
Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State. PPGNY is proud to provide a wide-range of family planning services at our brick-and-mortar health centers and mobile care units. We care for everyone regardless of their immigration status, zip code or ability to pay. PPGNY’s education and outreach programs are backed by medically accurate, evidence-based information that allows people to make informed decisions about their health and future. As a voice for reproductive freedom, PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education.
At PPGNY, we provide the absolute best care to our patients and our communities through innovative health care delivery and education programming. We care for everyone who walks through our doors regardless of insurance, ability to pay or immigration status. As a leading voice for reproductive freedom, PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information.
PPGNY is committed to diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We encourage candidates from all backgrounds to apply.
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