Events & Office Manager

We’re building the search engine for AI agents. Our API is designed from the ground up to power RAG and real-time reasoning in AI systems. By connecting LLMs to high quality, trustworthy web content, we help developers build agents that are not only intelligent, but also informed.

We work with some of the most innovative teams in AI, from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it’s powering sales assistants, research copilots, or internal knowledge tools, we’re the missing link between LLMs and the real world.

• Work Type: On-site (3-4 days per week in office)

We’re looking for a highly organized and proactive Events & Office Manager to own the day-to-day operations of our NYC office while leading the planning and execution of Tavily’s events in New York. This role plays a key part in shaping our office culture, supporting our growing team, and strengthening our presence within the AI ecosystem through high-impact events.

• Oversee daily office operations and ensure a seamless employee experience

• Manage office vendors, supplies, facilities, and budget tracking

• Coordinate with HR onboarding logistics including workspace setup and office access

• Plan and execute internal team events and culture initiatives

• Source venues, and manage catering, branding, and guest logistics

• Collaborate with marketing, sales, and leadership teams to align events with company goals

• 1+ years of experience in office management, events management, operations, or similar roles

• Proven experience planning events in NYC and managing vendors

• Excellent organizational skills with high attention to detail

• Ability to manage multiple projects simultaneously in a fast-paced startup environment

• Strong communication and interpersonal skills

• High ownership mindset and proactive problem-solving ability

• Experience in tech or startup environments (nice to have)

• Experience organizing community or developer-focused events (nice to have)