Executive Administrative Assistant

This is a remote position.

Company: TeamFicient
Location: Remote
Employment Type: Full-Time
Salary Range: $800–$1,000

Work Schedule:
Time Range: Between 7 AM and 7 PM CST
Working Hours: 9 hours per day (8 working hours + 1-hour break)
Days Off: TBD (2 days per week)

At TeamFicient, our team spans multiple countries and regions, and we stay connected by operating within EST, CST, and PST time zones.

Work Without Borders: Collaborate daily with experts from around the world and gain international exposure.

Built for Remote: Join a fully remote culture designed for autonomy, flexibility, and trust.

Diverse Perspectives: Be part of a multicultural team where different backgrounds are our greatest strength.

Grow Globally: Expand your career on a global stage, learning how business works across different cultures and continents.

TeamFicient is looking for a highly organized, proactive, and professional Executive Administrative Assistant to provide high-level administrative and operational support to executives and leadership teams.

The ideal candidate will be responsible for managing schedules, coordinating meetings, preparing documents, handling communications, organizing information, and supporting day-to-day executive operations. This role requires excellent attention to detail, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced remote environment.

• Provide comprehensive administrative support to executives and senior leadership.
  

• Manage executive calendars, appointments, meetings, and schedules.
  

• Coordinate internal and external meetings across multiple time zones.
  

• Prepare meeting agendas, presentations, reports, and other executive documents.
  

• Track action items, deadlines, and follow-ups from meetings.
  

• Assist executives with daily organization and prioritization of tasks.
  

• Manage and organize executive emails, messages, and correspondence.
  

• Draft, proofread, and format professional emails, documents, presentations, and reports.
  

• Communicate professionally with clients, vendors, employees, and external partners.
  

• Handle confidential and sensitive information with professionalism and discretion.
  

• Ensure important communications and requests are followed up on in a timely manner.
  

• Organize and maintain digital files, records, documents, and databases.
  

• Coordinate travel arrangements, itineraries, accommodations, and schedules when required.
  

• Assist with expense tracking, reimbursements, and administrative documentation.
  

• Support planning and coordination of company events, meetings, and special projects.
  

• Conduct research and prepare summaries or reports as requested by leadership.
  

• Assist with various administrative and operational projects.
  

• Support executives with tracking projects, priorities, and deliverables.
  

• Coordinate with internal departments to ensure tasks and requests are completed.
  

• Monitor deadlines and proactively communicate potential delays or issues.
  

• Maintain task lists and follow up with relevant stakeholders.
  

• Help improve administrative workflows and organizational processes.
  

• 2+ years of professional experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Administrator, or similar role.
  

• Excellent written and verbal communication skills.
  

• Strong organizational, time-management, and multitasking abilities.
  

• Proven ability to manage calendars, meetings, schedules, and competing priorities.
  

• Strong proficiency with Microsoft Office or Google Workspace, including Outlook/Gmail, Word/Docs, Excel/Sheets, and PowerPoint/Slides.
  

• Excellent attention to detail and accuracy.
  

• Ability to handle confidential and sensitive information professionally.
  

• Strong follow-up and task-management skills.
  

• Ability to work independently and proactively in a remote environment.
  

• Professional and polished communication style.
  

• Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred, or equivalent practical experience.
  

• Experience supporting C-level executives or senior leadership.
  

• Experience working with international or distributed teams.
  

• Familiarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, Trello, Slack, or Microsoft Teams.
  

• Experience coordinating international travel and complex schedules across multiple time zones.
  

• Experience preparing executive presentations, reports, and business documents.
  

• Strong knowledge of business administration and office management practices.
  

• Experience working in a fast-paced startup or professional services environment.
  

• Bilingual or multilingual communication skills.
  

To be considered for this position, you must submit your application through our Careers Page: https://zurl.to/bW4Y?source=CareerSite

Applications submitted through any other channel, including direct email submissions, will not be accepted or reviewed. This is a firm, non-negotiable requirement.

Remote

This job posting is intended solely for talent pooling through our Ready-to-Hire Portal. It is not associated with an immediate or confirmed vacancy. Candidates may be considered for relevant opportunities as positions become available.