Executive Administrative Assistant

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Iron Mountain is seeking a dynamic and highly organized Executive Administrative Assistant to join our Digital Solutions Delivery Team. In this role, you will be responsible for providing high-level administrative support to the SVP of Software and Digital Solutions Delivery and other regional leaders, ensuring seamless flow of operations and information within a fast-paced, global environment. 

What You’ll Do (Responsibilities)

In this role, you will:

• Managing the daily schedule, travel (including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations), and external contracts for the SVP; anticipate needs to proactively bring together people and resources required to address critical issues

• Act as the lead for internal department meetings and Global Town Halls - drafting, creating high-impact presentations, tracking action items, and supporting employee programs like ‘IM Listening’. Initiates drafting of correspondence, screening calls when requested, and maintaining files for Executive as needed.

• Maintain a system that alerts upcoming deadlines on incoming requests or events ensuring the executive knows deadlines within 24 hours of the event. 

• Oversee administrative processes including expense management, invoice coding, and maintaining global distribution lists. 

• Lead the requisition and onboarding process for new hires within the department - including the ordering of equipment and technology

• Handle sensitive information with absolute discretion, serving as a professional ambassador for the SVP to both internal and external stakeholders. 

• Support WorkDay and other system clean up or special projects as requested. 

What You’ll Bring (Skills & Qualifications)

The ideal candidate will have:

• 5+ years of experience supporting VP and SVP level executives, preferably in an international or rapidly growing corporate environment.

• Strong knowledge of Google Suite and Microsoft Office (Word, Excel, Powerpoint), with extensive experience in the administrative preparation of executive presentations. 

• Proven ability in managing multiple competing priorities with a ‘roll up your sleeves’ attitude and excellent judgement in high-pressure situations.

• Flexibility to provide occasional support during evenings or weekends based on the executive travel schedule. 

What We Offer (Benefits)

• Pay: Starting at $27.00/hr (**Negotiations Depending on Experience)

• Location: Remote

• 2 Weeks Paid Time Off, Sick Leave and Wellness Time Off &  7 Paid Holidays + 3 Floating Holidays

• Comprehensive health, wellness, and retirement plans (Full benefits on day one, 401(k) with company match, and Employee Stock Purchase Program).

• Opportunities for continuous learning and professional growth 

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation. #LI-DNI