Support the CEO and CFO with executive assistance, office management, and HR coordination, ensuring high-level organizational efficiency.
GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.
GSTV Values:
● Growth Focused
● Social Accountability
● Tenacious Behavior
● Valued Actions
Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1st of mo after 30 days), 401K Match (90 days).
GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.
EXECUTIVE ADMINISTRATIVE ASSISTANT
Summary:
GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high-trust executive support with day-to-day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast-paced environment.
The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed.
Responsibilities:
Responsibilities include, but are not limited to:
Executive Support and Operating Cadence:
· Support the CEO and CFO with proactive, high-trust assistance and strong follow-through.
· Manage calendars, travel, and key meeting rhythms, including Board and executive leadership cadences.
· Schedule strategically: protect focus time, bundle meetings when helpful, and handle scheduling outreach.
· Draft and polish executive communications and materials (emails, agendas, presentations, board/investor docs).
· Assist in tracking priorities and follow-ups across departments to keep work moving.
· Serve as liaison and gatekeeper with the Board and external stakeholders.
· Handle confidential information with discretion; use AI appropriately and review all outputs for accuracy and tone.
· Maintain strong file organization and version control so the latest materials are easy to find.
· Manage expense reports and supporting documentation.
· Improve and automate repeatable workflows to reduce last-minute fire drills.
Office Management and Culture:
· Keep the NYC office stocked and organized; manage office vendors and supplies.
· Support daily office operations and facilities needs with the Workplace Experience Manager.
· Coordinate onboarding and offboarding logistics with HR (and IT as needed).
· Communicate with building management/security to keep the office running smoothly.
· Coordinate meetings and office logistics (rooms, lunches, mail, packages).
· Partner with HR to support office culture and a welcoming team environment.
Other duties as assigned.
Qualifications:
Required:
- Proficient at scheduling, travel, and meeting cadence management
- Excellent written and verbal communication; strong drafting/editing for executive-ready emails, agendas, and materials
- High judgment and discretion with confidential information and senior stakeholders
- Highly organized with strong attention to detail and consistent follow-through across multiple priorities
- Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint/OneDrive)
- Strong document hygiene: shared files, version control, and trackers
- Comfortable using basic AI tools for drafting/summarizing with appropriate accuracy and confidentiality checks
- Experience with expense reports and supporting documentation
- Experience managing office logistics (vendors, supplies, meeting setup, facilities coordination)
Preferred:
- Board support experience (materials, cadence, secure distribution)
- Experience partnering with HR on onboarding/offboarding and office culture
Education and/or Experience:
Experience:
· Minimum of 5+ years of prior senior executive level (CEO/CFO/SLT) support in a fast-paced environment.
Education:
· Bachelor’s Degree in a related program or field is preferred.
Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at GSTV's discretion, or otherwise applicable with local law.
Top Skills
Basic Ai Tools
Microsoft 365
GSTV New York, New York, USA Office
7 Penn Plaza, New York, NY, United States, 10001
Similar Jobs
Digital Media • News + Entertainment
The Executive Administrative Assistant provides comprehensive administrative support, manages schedules, and coordinates between different departments to enhance operational efficiency.
Top Skills:
Microsoft Office Suite
Blockchain • Fintech • Payments • Financial Services • Cryptocurrency • Web3
The Manager of Technical Accounting will lead technical accounting processes, ensure compliance with GAAP, and support financial reporting. Responsibilities include policy maintenance, auditing interactions, and cross-functional collaboration to drive accounting efficiency.
Top Skills:
Ai ToolsApple MacosGoogle SuiteSlackUs GaapWorkiva
Blockchain • Fintech • Payments • Financial Services • Cryptocurrency • Web3
The Director, Solutions Engineering will lead the Solutions Engineering function, manage teams, develop technical solutions, and guide customers in evaluation and implementation processes across the customer lifecycle in Capital Markets.
Top Skills:
BlockchainFinancial SystemsTechnical Architecture
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
