Executive Administrator (C-Suite)

Responsibilities:

• Executive Support:
• Manage a complex executive calendar and coordinate meetings with internal and external stakeholders.
• Coordinate travel itineraries, expenses, confidential correspondence, and logistical details for the COO.
• Handle sensitive and confidential information with discretion while supporting high level discussions.
 
• Leadership Meeting Cadence:
• Support the COO’s structured meeting cadence for recurring virtual and in person leadership meetings.
• Develop meeting agendas with the COO and organize participants from across the organization.
• Gather materials, ensure contributors are prepared, and manage meeting documentation.
• Track action items and follow up with owners to ensure accountability and follow through.
 
• Project and Operational Coordination:
• Assist with projects by organizing information, gathering updates, and monitoring timelines.
• Maintain communication with relevant teams to keep work moving and aligned.
• Identify scheduling issues, information gaps, or workflow challenges and propose practical solutions.
 
• Communication and Materials:
• Prepare summaries, briefings, updates, and materials for the COO.
• Draft clear, accurate, and professional correspondence on behalf of the COO.
• Serve as a trusted liaison between the COO’s office, internal teams, senior leaders, and external partners.
 
• General Execution
• Manage multiple priorities and deadlines in a fast paced environment with strong judgment and follow through.
• Support special initiatives and evolving needs within the COO’s office.

Qualifications:

• Bachelor’s degree in business administration or a related field.
• Minimum of 5 years’ related work experience, supporting C-suite executives at publicly traded companies.
• Proven ability to manage complex calendars, workflows, and competing priorities.
• Experience coordinating projects or operational workstreams with strong organizational skills.
• Excellent interpersonal skills with the ability to build trusting relationships across a matrixed organization and with external partners.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Exceptional written and verbal communication skills, including preparing clear memos, summaries, and presentations.
• High level of professionalism, sound judgment, and attention to detail.
• Ability to adapt quickly and operate effectively in a fast‑paced environment.
• Advanced technology proficiency, particularly adept with the Microsoft Office suite, Salesforce and HRIS.
• Proactive, resourceful, and able to work independently.
• Commercial real estate experience is a plus.

Benefits:

Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:

•    Health, dental, and vision insurance
•    Paid time off and paid holidays
•    401(k) retirement plan with employer matching contributions
•    Life and disability insurance
•    Employee Assistance Program (EAP) and wellness resources

Benefits eligibility, coverage, and employer contributions may vary based on position, employment status, location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.