Executive Assistant and Office Manager

We’re building cutting-edge LLM-powered tools to supercharge the investment research process for private market investors. Our clients include several of the world’s top 10 private equity and consulting firms, and are responsible for investing billions of dollars annually. We’re a profitable, bootstrapped company with a growing team of 17 based in London and NYC.

You can read more about the company mission & values here

We're hiring an Executive Assistant and Office Manager to support our CTO and keep our New York office running smoothly. You’ll be the front-of-house heartbeat of the NYC office: shaping a welcoming, organised workspace, coordinating culture-building initiatives, and ensuring day-to-day operations run seamlessly. At the same time, you’ll be a trusted partner to the CTO - managing calendars and travel, supporting communication and workflow, and anticipating needs to keep priorities moving.

This role is ideal for someone with 3+ years of experience in workplace experience, office coordination, EA support, or operations - ideally in consulting, private equity, or high-growth tech - who wants variety, ownership, and impact in a growing start-up.

This is an in person role Monday–Friday.

• Serving as the primary front-of-house contact, offering warm, concierge-level support to employees, guests, and vendors

• Coordinating team lunches, internal events, socials, and ad-hoc celebrations

• Assisting with internal communications, announcements, and culture initiatives

• Looking for opportunities to elevate the workspace and overall employee experience

• Helping with company offsites

• Managing the CTO's calendar with strong judgement and clear prioritisation

• Coordinating travel itineraries, logistics, and meeting preparation

• Supporting inbox organisation, follow-ups, and internal communications

• Tracking action items, deadlines, and workflows across ongoing projects

• Acting as a reliable point of contact between the CTO and internal/external partners

• Anticipating needs, solving problems proactively, and escalating when appropriate

• Handling confidential information with professionalism and discretion

• Overseeing day-to-day office operations to ensure the space is tidy, functional, and fully stocked

• Managing relationships with building management, vendors, and service providers

• Coordinating onboarding and offboarding: desk setup, equipment, office access, and welcome materials

• Managing inventory and ordering of supplies, snacks, equipment, and general office essentials

• Coordinating with building management, maintenance, security, and external vendors

• Managing mail, deliveries, and general office correspondence

We are looking for someone who:

• Has 3+ years of experience in EA, office management, workplace experience, or operations

• Is ultra-organised, with exceptional attention to detail and the ability to manage shifting priorities

• Is highly responsive, with strong judgement around scheduling, prioritisation, and time management

• Operates with discretion, maturity, and high emotional intelligence, especially when handling sensitive information

• Is naturally proactive, anticipating needs and solving problems before they arise

• Has excellent written and verbal communication skills, able to communicate confidently with executives, teammates, and external partners

• Is tech-savvy and comfortable adopting new tools to streamline systems and boost efficiency

• Cares deeply about team culture and creating a warm, enjoyable, and productive workplace

• Is based in New York, fluent in English, and has the right to work in the US

Bonus points if:

• You've worked in consulting, private equity, finance, or high-growth tech

• You've supported senior leaders or operated in fast-paced, high-standards environments

• All the usual benefits (competitive pay, healthcare, gym etc)

• Plus some unusual benefits:

  • International travel - opportunity to travel to and work from New York and London, as well as company offsites (the last one was in Greece!)

  • Office onsite chef-prepared meals

  • Significant equity

If you're excited about building a high-performance environment and supporting leadership at the highest level, we'd love to hear from you. Email us at [email protected] with your CV and a brief introduction. Please include:

1. Your CV

2. Answers to the following questions:

   • What are three ways an EA can materially improve the productivity of a CTO or technical leader?

   • What does excellent operational support look like to you?

   • How do you think about building culture in an early-stage start-up?

This is a critical hire. You'll work closely with the CTO and US team, becoming a trusted partner in helping the business operate smoothly and scale effectively. If you're highly organised, proactive, and enjoy creating an excellent environment for others to excel, we'd love to meet you. 🙌