The Role
As Executive Assistant, you'll be a trusted partner to the CEO and senior Executive Leadership Team, helping create the time, focus and structure needed for them to operate effectively. You'll manage complex schedules, coordinate travel and events, support executive priorities, and act as a key point of contact for stakeholders across the business.
This role requires exceptional organisation, sound judgement, and the ability to anticipate needs before they arise. You'll be trusted with highly confidential information and play an important role in keeping our leadership team connected, informed, and operating efficiently.
This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they become problems, and can confidently manage competing priorities across multiple time zones. You'll work closely with senior leaders across the business and gain unique exposure to the inner workings of a global technology company.
Success in this role requires sound judgement, exceptional organisation, and a high level of discretion when handling confidential and sensitive information. You'll be adaptable, proactive, and comfortable navigating changing priorities while keeping everything running smoothly behind the scenes.
What You'll Be Doing
Provide executive support to the CEO and broader Executive Leadership Team.
Manage complex calendars, coordinate meetings, and help prioritise competing demands across multiple time zones.
Act as a trusted point of contact for internal and external stakeholders.
Coordinate domestic and international travel and accommodation for the CEO, Board, and Executive Team.
Manage relationships with travel providers and support compliance with company travel policies.
Assist with planning and coordinating events involving customers, partners, investors, analysts, and other external stakeholders.
Prepare and manage executive expense reporting.
Maintain strict confidentiality and exercise sound judgement when handling sensitive information.
Support key business initiatives, projects, and ad hoc requests as needed.
What We're Looking For
Previous experience supporting senior executives in a fast-paced environment.
Proven ability to handle confidential information with discretion and professionalism.
Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
Strong communication skills, both written and verbal, with the confidence to engage with senior stakeholders.
Highly organised and detail-oriented, with a proactive approach to problem-solving.
Resourceful and solutions-focused, with a knack for finding answers and getting things done.
Adaptable and comfortable working in a dynamic, global business.
Strong judgement, integrity, and professionalism.
Confident learning and adopting new tools, systems, and technologies.
Flexible and responsive when business priorities shift or support is needed outside standard hours.
What We Offer
The opportunity to work alongside some of the best people in the industry
Flexible working arrangements
Birthday Leave
Learning and development opportunities plus 5 days paid study leave
Modern, collaborative workspaces
Health and wellbeing initiatives
Recognition through our Legend and Kudos programs
Career growth opportunities across a global organisation
#LI-DNI
Similar Jobs
What you need to know about the NYC Tech Scene
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
