Executive Assistant to Editor-At-Large

Job Description:

About Our Organization:

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Investor's Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the Role

Dow Jones is looking for an Executive Assistant to support the Editor-At-Large of The Wall Street Journal's Opinion page. You will manage mostly business related tasks for the Editor-At-Large, such as creating reports, organizing travel and accommodations, extensive calendar management and scheduling, taking minutes, and other organizational tasks. You will need to have a detailed understanding of the full Google suite, be extremely fast at solving problems and have previous experience as an executive assistant. You should be someone who enjoys being a team player and can handle many different types of work styles with tact and professionalism. Most importantly, you must be self-motivated and have the proven ability to use discretion. You will be New York based.

You Will:

• Be in the office five days a week.
• Help to manage the calendar for the Editor-At-Large, being attentive to priorities and optimal use of the executive's time.
• Provide a bridge for smooth communication between the editor's office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Ensure that proper preparation of materials and files are available for each day's meetings and events.
• Plan and coordinate global travel. Arrange flights, rail service, hotel and car service reservations. Prepare a detailed travel itinerary prior to each trip.
• Coordinate meetings with VIP guests.
• Arrange video conferences/teleconferences including tech support for all meetings.
• Prepare and file travel expenses.
• Coordinate catering needs.
• Provide some basic research assistance to the Editor-at-Large related to his writing and broadcasting activities.

You Have:

• 5+ years of experience as an executive assistant, supporting a C-Suite executive.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products.
• Familiarity with social media promotion.
• Strong attention to detail and the ability to anticipate needs.
• Demonstrated ability to handle confidential information with superior judgment and discretion.
• Familiarity with the dynamics of large corporations and newsrooms.
• Knowledge of and interest in current events.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Learn more about all our US benefits

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Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area:

Dow Jones - Editorial

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Pay Range: $100,000 - $125,000

We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..