Provides executive and administrative support to the CFO and Finance department, including scheduling, correspondence, financial calendar management, Intacct data entry, banking deposits, insurance tracking, reconciliations, contract processing, audit support, purchasing coordination, and document management.
Overview
Westchester Jewish Community Services (WJCS) is an award-winning, nonsectarian nonprofit human services agency founded in 1943. Today, WJCS is the largest provider of licensed outpatient community mental health services and one of the largest human service agencies in Westchester County. WJCS delivers innovative programs and services and compassionate care to more than 20,000 people of all ages and backgrounds each year.
We are seeking a full-time Executive Assistant/Finance Coordinator to work in our Finance department located at our Headquarters in White Plains, NY. This role will provide project management and administrative support to the CFO and Finance department. This position is hybrid, requiring in-office work 3-4 days per week. The compensation range is $57,000 - $62,000 per year.
Responsibilities
As a valued member of our team, your responsibilities will include, but are not limited to:
- Providing administrative support to the CFO, including preparing correspondence, forms, expense reports, and scheduling meetings, including board and board committee meetings.
- Coordinating and distributing mail.
- Managing and maintaining the department-wide financial and tax reporting calendar, liaising with the CFO, finance, and program staff to ensure an organized review process.
- Entering data into Financial system (Intacct) and managing banking deposits.
- Maintaining comprehensive digital files.
- Obtaining and tracking insurance certificates, supporting the completion of annual insurance renewal applications, and liaising with insurance broker and others to resolve issues.
- Assisting with year-end reconciliation.
- Coordinating and processing contracts and other financial documents.
- Assist external auditors with documents.
- Coordinating purchasing activities as needed.
Requirements
We are seeking candidates who possess the following qualifications:
- High School Diploma required; Associate’s Degree preferred.
- Minimum 3-5 years of office administration and coordination experience, preferably in a Finance department, financial services, or accounting business.
- Proficiency in Microsoft Office, including Excel.
- Valid NYS driver’s license and a vehicle.
- Detail oriented with project management experience and the ability to prioritize tasks in a busy department with multiple responsibilities and deadlines.
- Understanding of the functions of a Finance department.
- Excellent communication and interpersonal skills.
What WJCS has to offer you:
In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:
- Generous paid time off
- Comprehensive Health Benefits, Flexible Spending Account (FSA) and a generous Healthcare Reimbursement Arrangement (HRA)
- Disability and life insurance
- 403(b) Plan and an Agency-Paid Pension Plan
- On-going Professional Training and Development
- Employee Assistance Program
- Staff appreciation events and employee mental health & wellness initiatives
- Tuition, day-care, and personal emergency reimbursements
WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER
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