Provide high-visibility, on-site executive support to the CEO and manage daily NYC headquarters operations: calendar and travel coordination, front-desk reception, vendor and facilities management, mail/logistics, office hospitality and maintenance, and ad-hoc operational or event-related projects.
Executive Assistant / Office Administrator
Are you a high-energy, detail-oriented professional looking to build a career in the financial media and wealth management space?
Ritholtz Wealth Management (RWM) is a fast-growing, cutting-edge Registered Investment Advisory (RIA) firm headquartered in New York City. We are disrupting the traditional wealth management industry by pairing time-tested investment strategies with a massive media footprint, including The Compound YouTube Network, hit podcasts like Animal Spirits, and major industry events like the Future Proof Festival.
We are seeking a proactive Executive Assistant & Office Administrator to support our CEO and act as the operational backbone of our NYC headquarters. This is a vital, high-visibility, 100% on-site role where you will be the face of the office for visitors and the ultimate coordinator for our executive leadership.
Location: New York City (100% On-Site, 5 days/week)
Key Responsibilities- Executive Support: Manage the CEO’s calendar, coordinate travel arrangements, schedule high-priority appointments, and oversee/triage the CEO’s email inbox.
- Office Operations: Oversee daily headquarters operations, including managing vendor relationships, ordering equipment/supplies, and coordinating facilities maintenance.
- Front Desk & Reception: Welcome clients and guests with a professional, friendly demeanor. Answer the main office line, routing calls and messages accurately and promptly.
- Logistics & Mail: Handle the distribution of incoming mail, packages, and overnight deliveries, and oversee all outgoing correspondence.
- Hospitality & Maintenance: Maintain a clean, organized, and professional office environment (including light organizing and restocking the kitchen/refrigerator).
- Special Projects: Assist with ad-hoc operational, media, or event-related projects as needed.
- Experience: Minimum 1 year of office administrative or executive support experience. Experience within a financial services, RIA, or broker-dealer environment is highly preferred.
- Technical Skills: Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
- Soft Skills: Exceptional organizational, communication, and multitasking abilities. A high degree of discretion and professionalism in handling confidential financial data.
- Education: Associate or Bachelor’s degree preferred.
- Location: Must be based in the greater New York area and able to commute to the NYC office
- Compensation: $65,000 - $85,000 base (commensurate with experience) + Comprehensive Benefits. The salary offered will be determined by, but not limited to, experience, education, skill, location, and credentials.
We take care of our team. RWM offers a competitive and comprehensive benefits package, including:
- Health & Wellness: Premium Medical, Dental, and Vision insurance, plus Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
- Financial Security: 401(k) plan with company match, plus Life and Disability insurance.
- Time Off: Generous Paid Time Off (PTO), Paid Parental Leave, and support for community volunteering.
- Culture & Extras: A vibrant, inclusive company culture, employee discounts, and an Employee Assistance Program (EAP).
- The Compound: Our flagship media network featuring Josh Brown, Michael Batnick, Ben Carlson, and guests, breaking down investing, markets, and culture weekly.
- Animal Spirits: A hit weekly podcast about markets, life, and investing hosted by Michael Batnick and Ben Carlson.
- Future Proof: The world’s largest outdoor wealth management festival, held annually beachside in Huntington Beach, California & Miami Beach, Florida
Ritholtz Wealth Management is an Equal Opportunity Employer. We participate in E-Verify to confirm work authorization with the U.S. Social Security Administration (SSA) and Department of Homeland Security (DHS) via the Form I-9
Ritholtz Wealth Management New York, New York, USA Office
24 W 40th St, , , New York, New York, United States, 10018
Similar Jobs
Other
Provide high-level administrative support to the COO, senior team, and board; manage calendars, communications, travel, meetings, and board logistics; oversee the admin office and front desk, handle confidential information, coordinate projects and events, and support stakeholder relations to advance organizational goals.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft TeamsMicrosoft WordNyc PassportZoom
Information Technology • Security • Business Intelligence
Provide onsite office operations and executive assistant support in NYC: maintain a welcoming office, manage supplies, mail, vendors, and meeting spaces; coordinate leadership calendars, travel, inboxes, errands, logistics, and follow-ups across workstreams.
Healthtech
Provide high-level executive support to multiple C-suite leaders and manage daily operations of the NYC Executive Office. Responsibilities include complex calendar management, vendor and facilities oversight, travel and expense coordination, meeting/event logistics, board support, project assistance, and ensuring HIPAA and facility compliance. Serve as liaison across stakeholders and maintain organized executive workflows in a fast-paced, high-visibility environment.
Top Skills:
Microsoft Office Suite
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
