Executive Assistant to the President

The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system.  
As a leading national voice on voting rights, constitutional law, redistricting, campaign finance, criminal justice reform, and the fight for racial justice, we are at the center of great national fight for the future of American democracy. The Brennan Center is a dynamic, growing, diverse organization with a staff of 190, an annual budget of $66 million, and offices in New York City and Washington, D.C.  
Position Overview: 
We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. Mr. Waldman has led the Center since 2005. He is an author of numerous books and came to the Center after serving as Director of Speechwriting and a senior White House aide to President Bill Clinton.  
The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization.  
The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.  
Note: This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week.   
Responsibilities:  

• Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media  

• Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams  

• Manage the President’s calendar, schedule internal and external meetings  

• Make travel arrangements for frequent trips 

• Assist with fundraising, including donor relations and events, and participate in fundraising team meetings  

• Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings  

• Organize mailings, maintain contact lists, and other inter-department initiatives  

• Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances  

• Prepare and proofread correspondence on behalf of the President  

• Manage President's expense reports and lobbying disclosures  

• Facilitate invoices, contracts, and other documents requiring President's approval  

• Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization  

• Keep informed about major projects; stay abreast of current priorities as they relate to the organization’s goals and strategy  
 

Qualifications:  

• Minimum 5-7 years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.) 

• A bachelor’s degree  

• Experience in managing fast-changing schedules  

• Very well-organized and detail-oriented with a commitment to excellence  

• Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances  

• Strong project management experience 

• Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders  

• Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues  

• Strong written and oral communication skills.  

• Research-savvy; internet and resource proficient  

• Proficiency in MS Office applications required. Salesforce knowledge a plus.  

• A willingness to work overtime hours to meet important deadlines or complete urgent projects  

We are committed to considering a wide range of candidates, including those with diverse experiences and backgrounds. Whether you are new to the nonprofit law and policy sector, returning to work after a gap in employment, looking to make a career transition, or seeking to advance your professional path, we welcome your application.    
If you're uncertain about meeting 100% of our qualifications, we encourage you to apply anyway. Therefore, please consider submitting your application. In your cover letter, please share your interest in the position and what you hope to contribute to the role.  
Application Instructions :  
To apply, visit >>LINK HERE<<.  Please upload the following documents: (1) a cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all the previously listed materials will not be considered. 
Please, no phone calls or faxes; it is strongly preferred that you apply on our website. If you have difficulty with the online system, you may send your application by e-mail to: [email protected] with “Executive Assistant to the President” in the subject line, after registering in the online system.   
Compensation and Benefits:   
The Brennan Center is a fantastic workplace! We offer competitive salaries and a comprehensive benefits package that is regularly assessed based on workplace trends and employee feedback.  
The salary range assigned to this position is $115,000-$139,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s qualifications and internal equity considerations. Additionally, we offer a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks.