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Remote Insurance Team

Executive Assistant (Remote | South Africa | US Hours)

Reposted 10 Days Ago
Remote
Hiring Remotely in USA
Entry level
Remote
Hiring Remotely in USA
Entry level
The Executive Assistant will support a real estate team with operations, communication, scheduling, and administration, ensuring efficient data management and collaboration.
The summary above was generated by AI

This is a remote position.

Executive Assistant (Remote | South Africa | US Hours)
Job Type:

Full-Time (40 hours per week)

Working Hours:
Monday to Friday
Flexible 8-hour shift between 14:00 – 03:00 (SAST) aligned with US business hours
Salary:

Paid monthly in South African Rand (ZAR)

 

Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a fast-paced, high-performing real estate team. This role is critical in ensuring smooth daily operations, efficient communication, and accurate data management across the business.

The ideal candidate thrives in a dynamic environment, can manage multiple priorities, and is comfortable working with CRM systems and spreadsheets.


Key Responsibilities
1. Operations, Collaboration & Recruiting Support
  • Collaborate with agents, brokers, and team members to support daily operations
  • Ensure smooth lead transitions and proper follow-through
  • Maintain clear and effective communication across teams
  • Assist with tasks assigned by leadership and agents
  • Support recruiting efforts (candidate outreach, tracking, and interview scheduling)
  • Manage recruiting pipelines within CRM systems
  • Assist with onboarding coordination and new team member setup
2. Communication & Follow-Up
  • Build and maintain relationships with potential clients
  • Follow up with leads at different stages of the sales process
  • Share information on properties, market trends, and services
  • Execute communication strategies set by leadership
  • Conduct outbound calls when required
3. Scheduling & Training Coordination
  • Manage calendars for agents and leadership
  • Schedule meetings, training sessions, and team events
  • Ensure team members are registered for required training
  • Track attendance and follow up on completion
4. Administrative Support & Data Management
  • Perform general administrative tasks
  • Support high-performing agents and team leads
  • Maintain accurate data entry across CRM systems and spreadsheets
  • Update and manage tracking documents (leads, transactions, agent activity)
  • Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools)
  • Assist with reporting and basic data analysis


Requirements
  • Proven experience in real estate support or administration
  • Experience with CRM systems (Follow Up Boss preferred)
  • Strong organizational and multitasking abilities
  • High attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Comfortable working in a fast-paced, remote environment
Technical & Work Environment Requirements
  • Reliable minimum 50 Mbps fibre internet connection
  • Fully functional laptop or computer suitable for remote work
  • Loadshedding backup solutions (e.g., inverter, UPS, or alternative power source)
  • Quiet, distraction-free workspace
What We’re Looking For
  • Self-motivated and proactive individual
  • Strong problem-solving skills
  • Ability to work independently and as part of a team
  • High level of professionalism and accountability


Benefits
FULL-TIME
OPEN-ENDED CONTRACT
PTO 
INCREASES BASED ON ANNUAL PERFORMANCE REVIEW

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